Closing date: 04 Apr 2019
Terms of reference
Job Title: Logistics Coordinator
Code: SR--938
Duty station: Various Locations
Starting date: 08/04/2019
Contract duration: 12 months (with probation)
Reporting to: Head of Mission
Supervision of: Logistics staff, different according to the country
Dependents: No
Main responsibilities and tasks
Supply chain and purchases
Guarantee that purchase procedures are respected, and supervise the purchasing process for the whole mission
Supervise the identification and referencing of suppliers, guarantee the pre-qualification of the suppliers and their evaluation/review at least once every year
Work in close collaboration with the log and program staff at field and capital level
Support and help the program managers to prepare their procurement
Ensure that contracts signed are adequate in terms of effectiveness and protection of INTERSOS interests
Consolidate/update the mission’s price catalogue for the mission’s operation areas, ensure that purchase files are complete and correctly archived
Shipment
Supervise the shipment and delivery of materials up to their final destination
Coordinates with the logistical department at HQ for the shipment of merchandise coming from abroad and supervises the potential process involved with clearing customs
Stock management
Guarantee the management and monitoring of the mission’s stock, according to INTERSOS procedures and tools
Ensure that stocking sites are appropriate to the mission’s needs and that merchandise is stocked appropriately in terms of location, layout and salubriousness
Supervise fluxes of merchandise, makes sure that the goods received are conform and recorded
Ensure the movement/transfer of documents is properly referenced, check stock reports on a monthly bases and perform physical inventories
Transportation/Fleet Management
Compound Driver Timetable management, Fuel Management
Booking Passenger Tickets and Extra Luggage
Manage Cargo shipment and Truck shipment
Be the Log Cluster Focal Point
Asset Management
Cars maintenance and logbooks, insurance documents management, compound maintenance
Network monitoring (router devices, Wi-Fi password) and equipment monitoring - Laptop, Phone, Thuraya, VHF etc.
Staff Administration
Compound staff management (Drivers and Guards)
Expat immigration liaison (Work permit, Passport Registration, VISA renewal) and expat personal information management (Contact List, Blood type, Picture, etc.)
Manage Handover and room plans
Security
- Support the Head of Mission in compound and guesthouse risk assessment
- Control local staff security procedures
- Manage the equipment security documentation (purchasing, transportation)
- Support the HoM in reviewing the security guidelines and CPP for all location and produce Standard Operating Procedures for the main Logistics domains
- Perform any other work-related duties if applicable
Required profile and experience
Education
Relevant degree and/or equivalent Logistics working experience.
Professional Experience
- Relevant working experience of at least 3 years and previous Humanitarian experience.
Professional Requirements
Strategic vision, leadership, people management, teamwork and flexibility, ability to work under pressure in a highly complex emergency context
Excellent organizational skills in highly complex emergency operation
Able to ensure quick quality delivery in stressful environment
Very strong interpersonal skills: strong communication and diplomatic skills
Practical and problem-solver
Excellent ability to establish inter-personal relations and good negotiation skills
Languages
- Proficient in written and spoken english and/ or french
Personal Requirements
Ability to deal with stress and demanding and insecure working environment
Readiness to commit and adhere to the values, mission and vision of INTERSOS
How to apply:
For further information and to apply, follow the link below:
https://intersos.knack.com/imp#intersosorg-vacancies/vacancy-details/5c6d8e65441a6e09a7fe1847/
In case you encounter difficulties applying through INTERSOS' platform, you can also apply by sending your CV, motivation letter and 2 references via email to recruitment@intersos.org , with subject line: "**SR—938- Logistics Coordinator – Various Locations**".
Only short-listed candidates will be contacted for the first interview.