Italy: Area HR Coordinator - Rome

Terms of reference

Job Title: Area HR Coordinator

Code: SR-00-1137

Duty station: Rome, frequent missions in the field

Starting date: 07/10/2019

Contract duration: 12 months (with 3 months probation)

Reporting to: HR Director

Supervision of: HR staff in the field (technical supervision)

Dependents: //

General purpose of the position

• Be the guarantor of the coherence and quality of the HR response to operational needs whilst respecting the contextual specificities of missions and of HR vision pertaining to the search for excellence, INTERSOS as a responsible employer and the development of talent.
• Convey HR needs and operational issues in missions to HR department.
• Be familiar with projects of the area of his competence and actively participate in decision process for HR strategy in the missions.

Main responsibilities and tasks

Coherence and quality of administrative and HR management

• Guide and provide counsel to HR Coordinators for the elaboration and annual revision of HR strategy adapted to specific missions needs
• Contribute to the analysis of annual HR needs. Mobilise the mission to provide an HR set up which is clear, precise, complete, quality-driven and predictable. Supervise the quality of set up in missions (Coordination and project).
• Contribute to development of HR budget
• Ensure promotion and supervision of respect and contextualised practical application of INTERSOS Human Resources principles, policies, procedures and tools by HR Coordinators, to ensure optimal efficiency. Is guarantor of their coherence and longevity
• Monitor Human Resources and administrative quality of the missions
• Follow legal-judicial situation in missions
• Steer HR Coordinators towards an optimal management of HR information tools (IMP, IRP, etc) and their use as a management tool
• Link with Pool Managers to guarantee the quality of induction process of expatriates before arriving on mission
• Link with HR Coordinators and Pool Managers to guarantee the debriefing of expatriates at end of the mission
• Is responsible for expatriates selection according to the defined frame for the matching process.
• Overview the quality of the Staff Requests
• Contribute towards National Staffs detachment and expatriation initiatives
• Link with the missions and provide necessary information to Deployment Administrator regarding deployment process to guarantee timely start of the mission of new recruited expatriates

HR Management:

• analyse country context in the decision-making process and subsequent enforcement
• ensure that HR decisions respect legal aspects and good HR management
• assist the HR Coordinators in their responsibility as career manager of National Staffs in and assures the continuity thereof
• share with Pool Managers information to develop expatriates competencies
• ensure regular follow up of expatriates during the mission especially in most critical contexts
• advise and develop HR management competencies within missions teams
• in collaboration with HR Coordinators is a key element in resolution and management of conflicts

Definition of HR demand

• Know HR issues on the field and is an indispensable relay between missions and HR department, and take part in the definition of HR strategies

Formative supervision of HR Coordinators

• Frame, support, follow and develop HR Coordinators competencies, together with Pool Managers, for identification of areas of development in specific frame of formative supervision

Required profile and experience

Education

• Preferable degree in HR management, International Relations or administration related studies

Professional Experience

• Mandatory previous working experience of at least two years in relevant and similar jobs in the field.
• Previous experience in Western and Central Africa is considered an asset.

Professional Requirements

• Strategic vision
• Leadership
• People Management
• Planning
• Teamwork

Languages

• Fluent knowledge of French is mandatory
• Good Knowledge of English

Personal Requirements

• Proactive
• Team Player
• Flexible

For further information and to apply, follow the link below:

https://www.intersos.org/en/work-with-us/#intersosorg-vacancies/vacancy-details/5d43e5184760d900109e2488/

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In case you encounter difficulties applying through INTERSOS' platform, you can also apply by sending your CV, motivation letter via email to recruitment@intersos.org, with subject line: "SR-00-1137 - Area HR Coordinator - Rome". Please also mention the name, position and contact details of at least two references, including the line manager during your last job. Family members are to be excluded.

Only short-listed candidates will be contacted for the first interview.