Nigeria: Warehouse Manager - Nigeria

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

Terms of reference

Job Title: Warehouse Manager

Code: SR-49-1205

Duty station: Based in Maiduguri, with frequent field visits in Bama, Banki, Monguno, Dikwa, Damasak and Ngala in Borno State

Starting date: 01/01/2020

Contract duration: 6 months

Reporting to: Head of Base (hierarchically) and Logistics Coordinator (functionally)

Supervision of: 6 national staff

Dependents: No

General context of the project

Since 2009, the Boko Haram insurgency has crippled north eastern Nigeria. Borno State continues to be most affected, with over 1.8 million internally displaced persons (IDPs). Recent advances by the Nigerian Army and the Multinational Joint Task Force have improved humanitarian access in 25 of the 27 Local Government Areas (LGAs) in Borno, but have also revealed the extent of the crisis. In newly accessible areas, basic infrastructure has been destroyed, essential services are non-existent, and most local governance systems are not functional.

General purpose of the position

The WH (warehouse) Manager will be in charge of the overall country warehouse management (Common Warehouse and INTERSOS warehouse) in accordance with INTERSOS country policies and Logistics Sector guidelines.

The WH Manager is responsible for all the WH operations of the INTERSOS Nigeria Mission in Borno state, including: the provision of secondary transportation services, the careful and frequent recording of movements and changes. The WH Manager will work closely with programme and administrative staff to ensure comprehensive reporting, support and assistance to all INTERSOS activities. In addition, the WH Manager is responsible for managing the RITA software.

The WH Manager shall supervise the national WH In Charge and ensure they coordinate effectively the WH officers and the WH Assistants.

Main responsibilities and tasks

To deliver the warehouse management activities according with the mission requests in an efficient way (timing and financial) and sharing the information with the other stakeholders (PMs, Administration, Logistics Coordinator, Head of Mission / Base and the Logistics Sector);

1. Stock management:

• Guarantees the management and monitoring of the mission’s stock, according to INTERSOS procedures and tools. S/She ensures that these procedures are known and implemented on all the mission’s bases;
• Supervises the Common Warehouses in Banki, Ngala and Bama including food warehouses in Ngala, Banki, Damasak and Maiduguri area (and any other warehouses that could be opened in the following months);
• Ensures that stocking sites are appropriate to the mission’s needs and that merchandise is stocked appropriately in terms of location, layout and hygienic conditions;
• Supervises fluxes of merchandise, makes sure that the goods received are conform, and recorded. S/he is attentive to the use-by-date of products, if need be;
• Ensures quality warehouses management making sure that all the movement of goods are documented and shared with WFP / other donors all waybills;
• Ensures the movement/transfer of documents is properly referenced;
• Checks stock reports on a monthly basis and perform physical inventories.

• Monthly materials stocking, inventory registry and reporting,2. Transportation/Fleet Management:

• Fuel Management at Common Warehouses;

• Manage Cargo shipment;

• Support his team on Casual Worker management (up/off-loading);

• Manage Truck shipment;

• Transportation Coordination and Optimization;

• Log Cluster Focal Point (food & non-food item coordination forum).3. Asset Management:

• Warehouse maintenance (water, sewage, fence, power generator, solar system including inside common warehouses offices);

• Fuel management at warehouses;

• Ensure Equipment - Laptop, Phone, Thuraya, VHF etc. (reparation management, stocking, inventory registry);

• Networking monitoring at warehouses (router devices, Wi-Fi password). 4. Staff Management:

• Supervise Common Warehouse & Food Warehouse staff in all the field bases involved;

• Handover management (Data backup, email folder backup) of warehouses staff; 5. General:

• Production of Standard Operating Procedures for all most important Warehouse & Supply Chain domains.6. Budget management and Reporting:

• Manage the budget of the WFP projects according to INTERSOS guidelines and ensure the submission of reports according to donor's requirements

• To perform any other work-related duties if applicable.

Required profile and experience

Education

• Advanced university degree or similar academic field (a first level university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree) is required.

Professional Experience

• At least three (3) years of professional experience in the capacity as Logistician / Supply Chain /Warehousing and humanitarian field in countries outside of his/ her residence, with at least one (1) years as senior management level, is required.
• At least two (2) years of working in potentially insecure environment as expatriate staffs, with proven experience of security management, is required.
• Excellent writing, reporting and communication skills.
• Proven experience of managing number of staffs with cultural diversity, with experience of local recruitment and remote management

Professional Requirements

• Good knowledge of WFP warehouse guidelines (desirable)
• Very good knowledge of Microsoft Office (including MS Word, Excel, Powerpoint or other presentation software, Outlook and Skype)
• Excellent organizational skills in highly complex emergency operation
• Able to ensure quick quality delivery in stressful environment
• Very strong interpersonal skills: strong communication and diplomatic skills
• Practical and problem-solver
• Excellent ability to establish interpersonal relations and good negotiation skills

Languages

• Proficient working knowledge of English

Personal Requirements

• Responsive, motivated, good communicator flexibility to respond to changing nature of humanitarian context and operational difficulties.
• Ability to communicate openly and maintain good relationship within the team, government and other local authorities, donor, and other stakeholders.
• Willingness to take responsibility.
• Ability to cope with stress and live in environment with very basic living condition. Incumbent may be deployed to field location without internet and no diversity of food available.
• Ability to work in an intercultural environment.
• Readiness to commit and adhere to the values, mission and vision of INTERSOS

HOW TO APPLY:

Interested candidates are invited to apply following the link below:

https://www.intersos.org/posizioni-aperte/#intersosorg-vacancies/vacancy-details/5da019d7debc4f001676b5c5/

Please note that our application process is made of 3 quick steps: register (including your name, email, password, citizenship and Skype address), sign-up and apply attaching your CV and motivation letter in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS.

In case you encounter severe difficulties applying through the platform, you can send an email attaching your CV and motivation letter (both in PDF version) via email to recruitment@intersos.org, with subject line: “**Platform issue** –SR-49-1205–Warehouse Manager”.

Please also mention the name, position and contact details of at least two references, including the line manager during your last job. Family members are to be excluded.

Only short-listed candidates will be contacted for the first interview.