Country: Yemen
Closing date: 03 Jan 2020
INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.
Terms of reference
Job Title: PM Protection IDPs
Code: SR-35-1231
Duty station: Aden, Yemen > roving (South)
Starting date: 01/01/2020
Contract duration: until 15 January 2021
Reporting to: The PM reports to the Head of Mission (HoM) and the Programme Coordinator and the Protection Coordinator, on the project delivery as per approved project proposal and on technical matters. The PM reports to the CFC and the HoM for financial/liquidity planning, weekly and monthly budget line allocation in the INTERSOS accounting spread sheets (Journal) and all procurement procedures. The PM works in close collaboration with the other PMs (in charge of other projects for INTERSOS in South Yemen) for referral and sharing best practices. PM also works in collaboration with different support departments during the different stages of the project implementation process
Supervision of: PM Assistant Reporting/Information Management Officer Activity Coordinators Protection Monitoring Coordinator M&E team Cash distribution officer Community Engagement Coordinators Legal assistant
Dependents: n/a
General context of the project
The project "Provision of life saving and protection services to the Yemeni Internally Displaced Population and conflict-affected communities in South Yemen" will provide IDPs and conflict affected communities from the mentioned areas with life-saving assistance and financial support to immediately respond to their most urgent needs, mostly caused by the ongoing conflict.
The project will address some of the critical needs of IDPs and conflict-affected community in Lahj, Taiz, Aden and Hadramout with mobile protection teams, in addition to working with partners organizations for other conflict-affected governorates in the South. The project is a continuation and follow-up of annual INTERSOS-UNHCR partnership (since 2015 and annually renewed).
INTERSOS will support vulnerable IDPs, returnees and host communities/conflict affected local communities with specific needs through:
- Protection monitoring: The objective of the protection monitoring activities are two-fold: identification of the most vulnerable individuals and households for referral to case management services and cash assistance and to analyse protection environment, the IDPs’ intentions in terms of movements/return and related protection risks/needs and to permit for a better tailored the humanitarian response;
- Community empowerment and self-reliance by supporting community grous/community-based protection networks (CBPNs);
- Case management for PwSN (identification, assessment, PSFA-counseling, internal and external referrals);
- Collective PSS targeting specific vulnerable;
- Legal assistance: individual services entail legal counseling and mediation (and representation) and legal awareness raising on different issues affecting the targeted communities (especially but not exclusively documentation);
- Multi-purpose cash assistance, rental subsidies and cash for protection: for PwSN and cases particularly at protection risk and responding to a set of established vulnerability criteria/protection risks.
General purpose of the position
The Project Manager (PM) is in charge of the implementation and the supervision of the activities of the project ensuring timely and qualitative planning, implementation, reporting and monitoring/evaluation of INTERSOS activities in compliance with sector specific SOPs, Sphere standards and good practices, code of conduct and ethical values chart.
The PM is responsible for an efficient financial management for the project in compliance with INTERSOS’ model and donor regulations, in addition to full oversight of the HR and logistics arrangement in cooperation with relevant departments.
Main responsibilities and tasks
- Ensures the planning, implementation and monitoring/evaluation and sets targets as included in the project description.
- Provides an efficient financial management for the project in compliance with INTERSOS’ model and donor regulations.
- Team management (100 to 150 staff, in addition to a set of 50-75 volunteers)
- Delivers quality project activities reporting, including the findings in terms of impact/changes at the level of beneficiaries achieved through the project.
More specifically:
Ensure activities implementation:
- Project kick-off and presentation/sharing of project with teams
- Review and prepare a detailed activity plan with team
- Agree and establish clear reporting and communication lines
- Organise trainings for the team
- Verification on the targeting of beneficiaries
- Ensure sector SOPs and guidelines are properly applied and adhered to
- Permanent on-job coaching of teams to work on quality in delivery
Financial management and procurement:
- Prepare, monitor and implement financial and procurement plan
- Prepare weekly liquidity plan
- Approval of all purchases/contracting and budget line allocations
- Verify on a weekly basis the bookkeeping entries in the INTERSOS accounting spread sheets (PN): verify budget line allocations, budget expenditure status against actual delivery and the financial plan for the remainder project implementation period
- Ensure for all purchases/contracting of goods/services/supplies the correct INTERSOS procurement guidelines are applied and properly documented (also for the procedures applied by the municipalities)
- Verify the list of expenditures prior to finalizing the interim and final financial reports
- Holds final responsibility for verification of all support documents
Manage team and to provide relevant capacity building and on-job coaching to the project team:
- Manages and evaluates the performance of the project staff
- Conduct weekly and monthly meetings with the team to review the planning and discuss the main concerns to focus on for the upcoming period
- Ensure use of correct/relevant forms for assessments and reporting by the team
- Ensure fluent chain of information/data transfer from field to Information Management Unit (IMU)
- Ensure timely processing of information/data by IMU and conduct coaching for teams on the analysis of the processed data
- Continuous/fast verification of data quality collected and received from field staff and processed by IMU
- Establish a participatory process to inform/develop relevant response strategies for conflict mitigation and enhanced social cohesion.
- Undertake (if security situation allows) field visits to the centres to provide technical guidance and supervision to the team and to monitor the progress and quality of the different project activities.
- Ensure timely and quality internal and external referral of most vulnerable cases.
Monitoring & evaluation:
- Ensure periodical monitoring and verification exercises on the targeted beneficiaries for cash transfer programming; Applying a result-based management approach, monitor the project outcomes, in addition to the outputs and activities, including changes at the household and community level achieved through the project.
Reporting:
- Ensure quality reporting on achievements through monthly and weekly planning presented against weekly and monthly performance reports containing clear quantitative and qualitative information related to the activities.
- Deliver monthly timely, complete and qualitative a comprehensive project reporting (PAT – project appraisal tool)
- Prepare ad hoc progress reporting for the donor and official required interim and final project reports.
- Holds final responsibility for all support documents (means of verification) and general project documents
- Delivers regular communication products on the project to be used by the INTERSOS communication department in different outlets
- Reporting to relevant clusters and provide input for reporting at AHCT levels
Coordination and representation:
- Conduct regular meetings with the donor representatives and facilitates field visits by donor missions (when security allows for).
- Aligns as per guidelines provided by the HoM and helps to set strategies for INTERSOS in Yemen particularly relevant to protection and IDPs.
- Contribute to the coordination between the different project-teams in the areas of intervention;
- Proactively participate in protection cluster meetings and other relevant working groups per hub, also relevant inter-sectorial coordination meetings at national level.
- Ensure systematic information and update sharing with the INTERSOS protection coordinator and HOM.
Perform any other related duties as required.
Required profile and experience
Education
- Hold an advanced degree in law, social science or any related field
Professional Experience
- Minimum 3 years relevant working experience in humanitarian project management with INGO, including direct financial management of project budget, experience with protection programming in complex emergencies, including unconditional cash transfers and in post-distribution monitoring will be considered a plus
- Demonstrated experience in staff supervision and remote management
- Strong experience with monitoring tools and systems
- Prior experience in working in complex emergency setting, involving displacement
- Relevant work experience in Middle East
- Prior experience in project management funded by UNHCR
Professional Requirements
- Good knowledge of MS Office (Word, Excel, Outlook) and ODK/KOBO or other similar software
- Experience in conflict resolutions and social cohesion programming
Languages
- Fully proficient in written and spoken English
- Arabic or Italian would be an asset
Personal Requirements
- Excellent analytical skills, observation and analysis capacity
- Very strong interpersonal skills: strong communication and diplomatic skills
- Practical and problem-solver
- Excellent ability to establish inter-personal relations and good negotiation skills
- Strong team spirit, comfortable in a multi-cultural environment
- Attention to detail and structured way of approaching tasks (very organized)
- Ability to plan ahead and output oriented (pro-active)
- Able to ensure quick quality delivery in stressful environment (stress-resilient)
- Ability to deal with heavy work pressure; while living in a heavy movement restricted living environment
- Readiness to commit and adhere to the values, mission and vision of INTERSOS
- Ability to adapt and respond to programmatic sudden changes
How to apply:
HOW TO APPLY:
Interested candidates are invited to apply following the link below:
Please note that our application process is made of 3 quick steps: register (including your name, email, password, citizenship and Skype address), sign-up and apply attaching your CV and motivation letter in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS.
In case you encounter severe difficulties applying through the platform, you can send an email attaching your CV and motivation letter (both in PDF version) via email to recruitment@intersos.org, with subject line: “**Platform issue** –SR-35-1231 – PM Protection IDPs – Yemen”.
Please also mention the name, position and contact details of at least two references, including the line manager during your last job. Family members are to be excluded.
Only short-listed candidates will be contacted for the first interview.