Job Title: Project Manager – multi-sector
Code: SR- 28-1562
Duty station: Kandahar with regular visit to Kabul and Zabul
Starting date: 01/10/2020
Contract duration: 15 months
Reporting to: Program Coordinator
Supervision of: 2 national staff + indirect supervision of 75 national staff
Dependents: No
General context of the project
The program’s general objective is to improve access to integrated primary health care (including sexual and reproductive health care), nutrition and protection services in conflict affected areas of Kandahar and Zabul Provinces.
The project will address the gaps through a holistic strategy aiming at reaching the most vulnerable individuals living in remote areas through 1) Mobile approach providing basic services to underserved communities in hard to reach locations. INTERSOS still considers crucial and relevant the provision of multisector services through mobile approach until the national health system will be able to cover white areas or the security situation will allow conflict affected individuals to move freely; 2) provision of integrated services through the establishment of static centers in white areas, offering a safe and confidential space where patients and victims of abuses can seek comprehensive assistance.
Activities include:
Establish two Health Posts for the provision of integrated gender sensitive services and operate integrated mobile teams to support the outreach capacity of the health system
Health: EPI and treatment of communicable diseases, provision of SRH services, community health awareness on health-related topics, training for health staff and CHWs
Nutrition: Set up and running of two IYCF corners, awareness sessions on IYCF, community awareness sessions and screenings, provision of nutritional services, training of CHWs and CHSs in identification and management of acute malnutrition
Protection: Establish and run Child Friendly Spaces, community awareness sessions and individual case management on CP, GBV and PwSN issues, focused individual counseling, conduction of protection monitoring, training on General Protection, CP, GBV, PSS, vocational support for protection cases
Wash: Training of community volunteers and leaders on sanitation and hygiene, hygiene promotion at community and HP level, and distribution of hygiene kits
General purpose of the position
The Project Manager oversees the planning, implementation, supervision, monitoring and reporting of the project activities.
Main responsibilities and tasks
· Ensures the planning, implementation and monitoring/evaluation and sets targets as included in the project description.
· Guarantee an efficient financial management for the project in compliance with INTERSOS’ model and donor regulations.
· Team management and project integration assurance for teams working at the targeted health facilities targeted, mobile units and centers in order to guarantee project quality as per required standards.
· Deliver quality reports for donor, authorities and INTERSOS in good quality and timely manner, including the findings in terms of impact/changes at the level of beneficiaries achieved through the project.
More specifically:
Ensure a proper planning of the activities to be implemented:
Liaise with admin-fin department to secure proper staff recruitment and regularly update HR files
Prepare and organize training for volunteers and team members
Organize and conduct project kick-off and presentation/sharing of project with teams
Prepare and regularly review a detailed activity plan with team
Agree and establish clear reporting and communication lines
Verify the targeting and selection of the beneficiaries
Ensure sector SOPs and guidelines are properly applied and adhered to
Permanent on-job coaching of teams to work on quality in delivery
Ensure security monitoring for teams’ daily movement and report incidents/concerns in a pro-active manner to the Head of Mission and Security Focal Point
· Financial management and procurement:
Prepare, monitor and implement financial and procurement plan
Prepare weekly liquidity plan
Verify and approve all purchases/contracts and budget line allocations
Verify on a weekly basis the bookkeeping entries in the INTERSOS accounting spread sheets (Journal): verify budget line allocations, budget expenditure status against actual delivery and the financial plan for the remainder project implementation period, in coordination with finance department
Ensure for all purchases/contracts of goods/services/supplies the correct INTERSOS procurement guidelines are applied and properly documented (also for the procedures applied by the municipalities), in close coordination with the admin-fin and logistics department
Verify the list of expenditures prior to finalizing the interim and final financial reports
Holds final responsibility for verification of all support documents’ completeness and correctness
· Manage team and to provide relevant capacity building and on-job coaching to the project team:
Manages and evaluates the performance of the project staff directly managed and ensure that evaluation procedures are implemented for the rest of the team
Conduct weekly and monthly meetings with the team to review the planning and discuss the main concerns to focus on for the upcoming period
Ensure use of correct/relevant forms for assessments and reporting by the team
Ensure fluent chain of information/data transfer from field to supervisors
Ensure timely processing of information/data and conduct coaching for teams on the analysis of the processed data
Continuous/fast verify the data quality collected and received from field staff
Undertake (if security situation allows) field visits to provide technical guidance and supervision to the team and to monitor the progress and quality of the different project activities.
Oversee team attendances and authorize holidays, liaise with admin-fin department to secure regular update of HR files
Ensure teams respect INTERSOS rules and guidelines to the mission and adhere to INTERSOS code of conduct and charter of values
· Monitoring & evaluation:
Ensure monitoring and verification for the targeting of beneficiaries, also through ad-hoc monitoring tools and field visit
Applying a result-oriented approach, monitor the project outcomes, in addition to the outputs and activities, including changes at the household and community level achieved through the project
Ensure the full accountability to the beneficiaries
· Reporting:
Ensure quality reporting on achievements against weekly and monthly performance reports containing clear quantitative and qualitative information related to the activities.
Secure weekly and monthly reporting per team and compile, review and analyses reports on monthly bases to be reflected in INTERSOS’ Project Appraisal Tool (PAT).
Prepare ad hoc progress reporting for the donor and official required interim and final project reports: prepare interim and final narrative reports for the donor in a timely and qualitative manner, looking into achievements against outcomes and output and reflect lessons learnt clearly into recommendations for future programming
Holds final responsibility for all support documents (means of verification) and general project documents
Delivers regular communication products (including pictures) on the project to be used by the INTERSOS communication department in different outlets
· Coordination and representation:
Attend the relevant cluster meetings and ensure timely reporting of highlights to Program Coordinator and Technical Coordinators.
Ensure regular updates to donor representatives in coordination with the Program Coordinator.
Coordinate with relevant line-ministries and assure the timely signature of sub-agreement with MoE for the implementation of the project.
Support INTERSOS with the implementation of the Country Strategy, in particular for the development of specific and detailed sector strategies.
Contribute to the coordination between the different project-teams for the projects in Afghanistan.
Ensure systematic information and update sharing with the Program Coordinator and other programme staff.
Coordinate with other relevant actors in Kandahar, Zabul and Kabul for effective and efficient collaboration.
Perform any other related duties as required.**
Required profile and experience
Education
· Hold an advanced degree in social science or any related field
Professional Experience
· At least 3 years of direct professional experience working as project manager on humanitarian project/programme, including financial management responsibilities.
· Prior work experience in INGO in humanitarian project management.
· Demonstrate minimum 2 years’ experience in the implementation of multi-sector humanitarian programming in complex emergencies
· Experience in protection and/or health is an added value
· Experience in USAID/OFDA funded projects is an added value
Professional Requirements
· Admin, finance and budget management skills
· Demonstrable experience in establishing and maintaining collaborative relationships with donors and government counterparts.
· Experience with donor compliance and reporting
· Strong representation and negotiation skills
· Demonstrated leadership and interpersonal skills
· Excellent computer skills (proven computer literacy, in particular Excel knowledge is a must).
· Demonstrated experience in staff supervision and remote management models
· Strong experience with monitoring tools and systems
· Readiness to move around in Afghanistan
· Readiness to commit and adhere to the values, mission and vision of INTERSOS
Languages
· Excellent written and spoken English
Personal Requirements
· Strong team spirit, comfortable in a multi-cultural environment
· Excellent analytical skills, observation and analysis capacity
· Attention to detail and structured way of approaching tasks (well organized)
· Ability to plan ahead and result oriented (pro-active)
· Able to ensure quick quality delivery in stressful environment (stress-resilient)
· Ability to adhere to deadlines and respect line management
· Very strong interpersonal skills: strong communication and diplomatic skills
· Practical and problem-solver
· Ability to deal with heavy work pressure
How to apply:
Interested candidates are invited to apply following the link below: https://www.intersos.org/en/work-with-us/field/#intersosorg-vacancies/vacancy-details/5f2bf03b92e4cd0016312db2/
Please note that our application process is made of 3 quick steps: register (including your name, email, password, citizenship and Skype address), sign-up and apply attaching your CV and motivation letter in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS.
In case you encounter severe difficulties applying through the platform, you can send an email attaching your CV and motivation letter (both in PDF version) via email to recruitment@intersos.org, with subject line: “**Platform issue** – SR- 28-1562– Project Manager – multi-sector - Afghanistan**”.**
Please also mention the name, position and contact details of at least two references, including the line manager during your last job. Family members are to be excluded.
Only short-listed candidates will be contacted for the first interview.