Project Manager – HQ
INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.
Terms of reference
Job Title: Global Supply Officer
Code: 00-2221
Duty station: Dakar Hub - 60%, Field visits - 40%
Starting date: 16/02/2022
Contract duration: 12 months
Reporting to: Head of Logistics Unit
Supervision of: n/a
General context of the project
INTERSOS is a humanitarian organization that works all over the world bringing assistance to people in danger victims of natural disasters and armed conflicts. It provides first aid, food, shelter, medical assistance and basic goods. It ensures that basic needs, as education, clean water and health, are met.
Managing effectively an agile Supply-Chain guarantees that our missions are well equipped to deliver the required assistance and that all goods and services meet the highest quality specifications.
We are currently looking for a motivated and solution orientated Global Supply Officer to join INTERSOS Logistics Department where it will be involved with the daily Supply-Chain management of our 19 missions across the world.
General purpose of the position
As part of the Headquarters Logistics Department and under the supervision of the the Head of Logistics Unit, the Global Supply Officer will provide operational support to all INTERSOS’s missions/projects with focus on Procurement, Order Management and Freight Transportation. It will also participate in the creation of content for INTERSOS Supply Portal
This position is based in INTERSOS Dakar Hub in Senegal with frequent travelling to INTERSOS missions and suppliers.
Main responsibilities and tasks
International sourcing and procurement**
- Source and procure of medical supplies, IT and communication equipment, visibility items, among others.
- Create and manage the INTERSOS’s Global Supply Catalogue
- Support the preparation, launch and evaluation of tender procedures.
- Manage the FWA/LTA of INTERSOS international suppliers and third party logistics - including visits to suppliers facilities.
- Support the HQ Logistics Department on developing effective partnerships with global, regional and country stakeholders to plan for future requirements and develop proactive supply chain strategies
- Be an expert on market dynamics and the supply base in the main categories of supply, especially in medical commodities
International order management and freight transportation
- Manage the international order pipeline, acting as the focal point for all missions.
- Support missions to prepare Purchase Requests and BoQ’s.
- Follow up orders placed to Humanitarian Procurement Centers and/or our network of international suppliers.
- Follow up order payment with the Finance department.
- In coordination with missions and our HQ in Rome support order delivery by liaising with 3PL providers and staff to be deployed on the field.
- Collect information regarding customs clearance and prepare the necessary documentation for each shipment to be sent to the missions.
- Perform regular analysis and comparison of freight transportation modalities to our countries of operation.
Other tasks
- Provide procurement support and/or training to missions when requested both remotely or complemented with field missions.
- Create and manage content for INTERSOS Logistics & Supply portal.
Requirements
Education
Degree in Business Administration, Industrial Engineering or Supply-Chain & Logistics Management or equivalent
Professional Experience
Experience in humanitarian logistics management within the field of supply chain management (procurement, tendering, contracting, clearance, transport, warehousing, etc.).
Experience in medical supply is highly desirable.
Professional Requirements
· Strong organizational and problem-solving skills with analytic approach.
· Ability to work in a participatory manner with colleagues to assess needs, implement and monitor supply activities.
· Some record of experience with donors especially, USAID, ECHO and UN-Agencies specific procedures.
· Ability to synthesize and analyze information, and make clear, informed decisions
· Ability to build relationships quickly with a wide range of people, both internally and externally
· Experience in development and implementation of efficient supply systems, procedures and guidelines.
· Excellent written and spoken communication and interpersonal skills
· Cross-cultural experience, understanding and sensitivity
· Knowledge of using / Implementation of Software / ERP.
· Willingness and ability to travel in INTERSOS missions.
· Training and capacity building experience.
· Proficiency with MS Word and Excel.
· Candidates with work experience in West Africa Region will be prioritized
Languages
Fully proficient in written and spoken French and English
Arabic and Spanish are considered as assets.
Personal Requirements
Strong organizational and problem-solving skills with analytic approach.
Ability to work in a participatory manner with colleagues to assess needs, implement and monitor supply activities.
Willingness and ability to travel in INTERSOS missions.
Training and capacity building experience.
Excellent written and spoken communication and interpersonal skills
Cross-cultural experience, understanding and sensitivity
Ability to synthesize and analyze information, and make clear, informed decisions
Ability to build relationships quickly with a wide range of people, both internally and externally
How to apply:
Interested candidates are invited to apply following the link below: https://www.intersos.org/posizioni-aperte/italia/#intersosorg-vacancies-italy/vacancy-details/61a116aec3073a001e499975/
Please note that our application process is made of 3 quick steps: register (including your name, email, password, citizenship and Skype address), sign-up and apply attaching your CV and motivation letter in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS.
In case you encounter severe difficulties applying through the platform, you can send an email attaching your CV and motivation letter (both in PDF version) via email to recruitment@intersos.org, with subject line:
“Platform issue – SR-00-2221– Global Supply Officer”
Please also mention the name, position and contact details of at least three references, including the line manager during your last job. Family members are to be excluded.
Only short-listed candidates will be contacted for the first interview.