Yemen: Project Manager, Specific field Protection and WASH - Yemen

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

1.Terms of reference

Job title: Project Manager (Specific field Protection and WASH )

Duty Station: Sana’a, with 70% time in Ibb and and field visit

Starting date: September 2017

Duration of contract: 11 months

Reporting to: Head of Mission

Supervision of: Activity Coordinator CP, Activity Coordinator GBV and PwSN, Activity Coordinator WASH, Activity Coordinator Nutrition

Dependents: n/a

General context of the project

The project aims to promote the protection and WASH conditions, with a complementary Nutrition component, of conflict affected people in Ibb, in particular in the districts of Dhi Al-Sufal and Al-Sayyani.

The project provides for an integrated program where protection activities integrate attention for access to improved WASH conditions for conflict affected communities, while the WASH activities will have a very high level of protection mainstreaming integrated.

The program will further be complementary and integrated with a nutrition component, in order to provide adequate nutritional care and treatment for children less than five years of age and pregnant and lactating women suffering from acute malnutrition through community based nutritional management approach

The project will have a duration of 12 months.

General purpose of the position

The Project Manager is in charge of the implementation and the supervision of the project entitled: "Expansion of emergency WASH activities including Cholera emergency response, protection and nutrition assistance for conflict affected populations in Yemen", funded by OFDA.

Main responsibilities and tasks

• Ensure the planning, implementation and monitoring/evaluation and sets targets as included in the project description and smooth and effective closure of the project
• Guarantee an efficient financial management and closure of the project and all the funds liquidated as per the financial plan for the project in compliance with INTERSOS’ model and donor regulations
• Team management and project integration assurance for 3 separate teams and 3 sectors, with the support of the technical coordinators for WASH and Nutrition.
• Deliver quality project activities reporting, including the findings in terms of impact/changes at the level of beneficiaries achieved through the project.
• Deliver the final project report.

More specifically, Ensure the full and timely implementation of the project pro-actively respecting deadlines for reporting:

• follow up and monitor field team detailed activities
• Maintain clear reporting and communication lines
• Verification on the targeting of beneficiaries as per the project document
• Ensure sector SOPs and guidelines are properly applied and adhered to
• Permanent on-job coaching of teams to work on quality in delivery
• Ensure security assessment for teams’ daily movement and report incidents/concerns in a pro-active manner to the Head of Mission and Security Focal point

Financial management and procurement:

• Prepare, monitor and implement financial and procurement plan
• Prepare weekly liquidity plan
• Approval of all purchases/contracting and budget line allocations
• Verify on a weekly basis the bookkeeping entries in the INTERSOS accounting spread sheets (PN): verify budget line allocations, budget expenditure status against actual delivery and the financial plan for the remainder project implementation period
• Ensure for all purchases/contracting of goods/services/supplies the correct INTERSOS procurement guidelines are applied and properly documented (also for the procedures applied by the municipalities), in close coordination with the admin-fin and logistics department
• Verify the list of expenditures prior to finalizing the interim and final financial reports
• Hold final responsibility for verification of all support documents’ completeness and correctnessManage team and provide relevant capacity building and on-the-job coaching to the project team
• Manage and evaluates the performance of the project staff
• Conduct weekly and monthly meetings with the team to review the planning and discuss the main concerns to focus on for the upcoming period
• Ensure use of correct/relevant forms for reporting by the team
• Ensure fluent chain of information/data transfer from field to supervisors
• Ensure timely processing of information/data and conduct coaching for teams on the analysis of the processed data
• Continuous/fast verification of data quality collected and received from field staff
• Maintain participatory process to inform/develop relevant response strategies for conflict mitigation and enhanced social cohesion.
• Undertake (if security situation allows) field visits to provide technical guidance and supervision to the team and to monitor the progress and quality of the different project activities.
• Follow up on the system for internal and external referral of most vulnerable cases, in close coordination and collaboration with other INTERSOS programmes/project staff.
• Oversee team attendances and authorize holidays, liaise with admin-fin department to secure up to date HR files
• Ensure teams respect INTERSOS rules and guidelines to the mission and adhere to INTERSOS code of conduct and charter of values

Monitoring & evaluation:

• Ensure monitoring and verification for the targeting of beneficiaries.
• Apply a result-based management approach, monitor the project outcomes, in addition to the outputs and activities, including impact at the household and community level achieved through the project.

Reporting:

• Ensure quality reporting on achievements through daily short briefings, monthly and weekly planning presented against weekly and monthly performance reports containing clear quantitative and qualitative information related to the activities.
• Secure weekly and monthly reporting per team and compile, review and analyses reports on monthly bases to be reflected in INTERSOS PAT reporting tool
• Prepare ad hoc progress reporting for the donor and official required interim and final project reports: Prepare quarterly and final narrative reports for the donor in a timely and qualitative manner, looking into achievements against outcomes and output and reflect lessons learnt clearly into recommendations for future programming. Reporting must at all times be gender and age disaggregated.
• Hold final responsibility for all support documents (means of verification) and general project documents
• Deliver regular communication products (including pictures) on the project to be used by the INTERSOS communication department in different outlets

Coordination and representation:

• Attend the relevant cluster meetings and ensure timely reporting of highlights to HoM.
• Ensure regular updates to donor representatives.
• Contribute to the coordination between the different project-teams for the projects in Yemen. Proactively participate in cluster meetings and other relevant working groups for Yemen, also relevant inter-sectorial coordination meetings at national level.
• Ensure systematic information and update sharing with the HOM and other programme staff.
• Coordinate with other INTERSOS projects/sectors in Ibb and Taizz for effective and efficient referral of cases between INTERSOS projects/sectors.

Perform any other related duties as required.

Education

Advanced degree in social science or any related field

Professional experience

• At least 2 years of professional experience working as a technical expert in the area of protection – ideally combined with experience in WASH sector, including financial management responsibilities
• Prior work experience in INGO in project management
• Prior experience in working in complex emergency setting, involving internal displacement

Professional requirements

• Admin/finance skills
• Demonstrable experience in establishing and maintaining collaborative relationships with donors and government counterparts.
• Experience with donor compliance and reporting
• Strong representation and negotiation skills
• Demonstrated leadership and interpersonal skills
• Excellent computer skills (proven computer literacy, in particular Excel knowledge is a must).
• Demonstrated experience in staff supervision and remote management
• Strong experience with monitoring tools and systems
• Excellent computer skills (proven computer literacy, in particular Excel knowledge is a must)
• Readiness and ability to move around in Yemen

Personal requirements

• Strong team spirit, comfortable in a multi-cultural environment
• Excellent analytical skills, observation and analysis capacity
• Attention to detail and structured way of approaching tasks (very organized)
• Ability to plan ahead and output oriented (pro-active)
• Able to ensure quick quality delivery in stressful environment (stress-resilient)
• Ability to adhere to deadlines and respect line management
• Very strong interpersonal skills: strong communication and diplomatic skills
• Ability to deal with heavy work pressure
• Practical and problem-solver
• Readiness to commit and adhere to the values, mission and vision of INTERSOS

Qualified applicants are requested to submit their CV, motivation letter and 2 references to recruitment@intersos.org with subject line: "SR-35-191 Project Manager, Specific field Protection and WASH - Yemen”.

Only short-listed candidates will be contacted for the first interview.