Yemen: PROTECTION PROJECT MANAGER, IDPs - Yemen

INTERSOS is an independent non-profit humanitarian organization committed to assist the victims of natural disasters and armed conflicts. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, and respect for diversity and coexistence, paying special attention to the most vulnerable and unprotected people.

1.Terms of reference

Job Title: Protection Project Manager - IDPs

Code: SR-35-353

Country: Yemen

Duty Station: Aden, Yemen

Starting date: 15/01/2018

Contract duration: 11 months

Reporting to: Head of Mission and technically to the Protection Coordinator

Supervision of: PM Assistant, Reporting/Information Management Officer, Activity Coordinators, Protection Monitoring Coordinator, M&E team Cash transfer officer, Community Engagement Coordinator

2. General context of the project

The project "Provision of life saving and protection services to the Yemeni Internally Displaced Population and conflict-affected communities in South Yemen" will provide IDPs and conflict affected communities from the mentioned areas with life-saving assistance and financial support to immediately respond to their most urgent needs, mostly caused by the ongoing conflict.

The project will address some of the critical needs of IDPs and conflict-affected community in Lahj, Taiz and Aden, as continuation and follow-up of the project carried out in 2017, in addition to working with partners organizations for other conflict-affected governorates in the South.

INTERSOS will support vulnerable IDPs, returnees and host communities/conflict affected local communities with specific needs through:

• Protection monitoring
• Community grous/community bases protection networks (CBPNs);
• Case management for PwSN
• Legal assistance: individual services entail legal counseling and mediation (and representation) adn legal awareness raising on different issues affecting the targeted communities (especially but not exclusively documetation);
• Multi-purpose cash assistance (cash for protection) and rental subsidies: for PwSN and cases particularly at protection risk and responding to a set of established vulnerability criteria/protection risks.General purpose of the position

The Project Manager (PM) is in charge of the implementation and the supervision of the activities of the project ensuring timely and qualitative planning, implementation, reporting and monitoring/evaluation of INTERSOS activities in compliance with sector specific SOPs, Sphere standards and good practices, code of conduct and ethical values chart.

The PM is responsible for an efficient financial management for the project in compliance with INTERSOS’ model and donor regulations, in addition to full oversight of the HR and logistics arrangement in cooperation with relevant departments.

4. Main responsibilities and tasks

Main responsibilities:

• Ensures the planning, implementation and monitoring/evaluation and sets targets as included in the project description
• Guarantee an efficient financial management for the project in compliance with INTERSOS’ model and donor regulations
• Team management (about 35 direct staff and 40 volunteers)
• Deliver quality project activities reporting, including the findings in terms of impact/changes at the level of beneficiaries achieved through the project
• Ensure final link and reporting to relevant sectors and hubs

More specifically:

Ensure activities implementation:

• Project kick-off and presentation/sharing of project with teams
• Review and prepare a detailed activities plan with team
• Agree and establish clear reporting and communication lines
• Prepare regular project monitoring and provide updates to UNHCR
• Ensure sector SOPs and guidelines are properly applied and adhered to
• Permanent on-job coaching of teams to work on quality in delivery
• Supervise and monitor the cash-based interventions as well as maintain the relationship with the Cash Transfer Agent
• Provide guidance to the team on Data Collection and Management, especially regarding Protection Monitoring
• Provide guidance to the team on identification of people with special needs, and PSS/PSFA when required
• Provide guidance on PDM for cash assistance distributions

Financial management and procurement:

• Prepare, monitor and implement monthly financial and procurement plan
• Prepare weekly liquidity plan
• Approval of all purchases/contracting and budget line allocations
• Verify on a weekly basis the book-keeping entries in the INTERSOS accounting spread sheets (PN): verify budget line allocations, budget expenditure status against actual delivery and the financial plan for the remaining project implementation period
• Ensure for all purchases/contracting of goods/services/supplies the correct UNHCR procurement guidelines are applied and properly documented
• Verify the list of expenditures prior to finalizing the interim and final financial reports
• Holds final responsibility for verification of all support documents

Manage team and provide relevant capacity building and on-job coaching to the project team:

• Manages and evaluates the performance of the project staff
• Conduct regular meetings with the team to review the planning and discuss the main concerns to focus on for the upcoming period
• Ensure use of correct/relevant forms for assessments and reporting by the team
• Ensure fluent chain of information/data transfer from field to PM Assistant and Reporting Officer
• Ensure timely processing of information/data by Reporting Officer and conduct coaching for teams on the analysis of the processed data
• Continuous/fast verification of data quality collected and received from field staff and processed by Reporting Officer
• Establish a participatory process to inform/develop relevant response strategies for conflict mitigation and enhanced social cohesion
• Undertake (if security situation allows) field visits to the centres to provide technical guidance and supervision to the team and to monitor the progress and quality of the different project activities
• Ensure good practice and system for internal and external referral of most vulnerable cases, in close coordination and collaboration with the protection coordinator

Monitoring & evaluation:

• Ensure periodical monitoring and verification exercises on the targeted beneficiaries for cash transfer programming; Applying a result-based management approach, monitor the project outcomes, in addition to the outputs and activities, including changes at the household and community level achieved through the project

Reporting:

• Ensure quality reporting on achievements through daily short briefings, monthly and weekly planning presented against weekly and monthly performance reports containing clear quantitative and qualitative information related to the activities
• Deliver monthly timely, complete and qualitative a comprehensive project reporting (PAT – project appraisal tool) to the HoM
• Prepare ad hoc progress reporting for the donor and official required interim and final project reports.
• Holds final responsibility for all support documents (means of verification) and general project documents
• Delivers regular communication products on the project to be used by the INTERSOS communication department in different outlets
• Reporting to relevant clusters and provide input for reporting at AHCT levels

Coordination and representation:

• Conduct regular meetings with the donor representatives and facilitates field visits by donor missions (when security allows for)
• Aligns as per guidelines provided by the HoM and helps to set strategies for INTERSOS in Yemen particularly relevant to protection and IDPs
• Contribute to the coordination between the different project-teams in the areas of intervention;
• Proactively participate in protection cluster meetings and other relevant working groups per hub, also relevant inter-sectorial coordination meetings at national level
• Ensure systematic information and update sharing with the INTERSOS protection coordinator and HOM
• Perform any other related duties as required

5. Required profile and experience
Education

Hold an advanced degree in law, social science or any related field.

Professional experience

• Minimum 3 years relevant working experience in humanitarian project management with INGO, including direct financial management of project budget
• Demonstrate minimum 2 year experience in the implementation of protection programming in complex emergencies, including unconditional cash transfers and prior experience in post-distribution monitoring
• Demonstrated experience in staff supervision and remote management
• Strong experience with monitoring tools and systems
• Prior experience in working in complex emergency setting, involving displacement
• Relevant work experience in Middle East
• Prior experience in project management funded by UNHCR

Professional requirements

• Good knowledge of MS Office (Word, Excel, Outlook) and ODK/KOBO or other similar software
• Ability to deal with stress and demanding working environment
• Ability to adapt and respond to programmatic sudden changes
• Ability to adhere to deadlines and respect line management
• Experience in conflict resolutions and social cohesion programming
• Readiness to commit and adhere to the values, mission and vision of INTERSOS

Languages

• Fully proficient in written and spoken English
• Native Arabic would be asset

Personal requirements

• Excellent analytical skills, observation and analysis capacity
• Very strong interpersonal skills: strong communication and diplomatic skills
• Practical and problem-solver
• Excellent ability to establish inter-personal relations and good negotiation skills
• Strong team spirit, comfortable in a multi-cultural environment
• Excellent analytical skills, observation and analysis capacity
• Attention to detail and structured way of approaching tasks (very organized)
• Ability to plan ahead and output oriented (pro-active)
• Able to ensure quick quality delivery in stressful environment (stress-resilient)
• Ability to deal with heavy work pressure

For further information and to apply, follow the link below:

https://intersos.knack.com/imp#intersosorg-vacancies/

In case you encounter difficulties applying through INTERSOS' platform, you can also apply by sending your CV, motivation letter and 2 references via email to recruitment@intersos.org , with subject line: " SR-35-353 Protection Project Manager, IDPs - Yemen".

Only short-listed candidates will be contacted for the first interview.