Country: Afghanistan
Closing date: 06 May 2018
INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.
1.Terms of reference
Job Title: Program Coordinator / HoB
Code: SR-28-527
Country: Afghanistan
Duty Station: Kandahar with visits to Kabul
Starting date: 06/05/2018
Contract duration: 4 months
Reporting to: Head of Mission
Supervision of: 2 multi-sector project managers (expat) 1 EiE activity coordinator (national) 2 M&E officer (national)
2. General context of the project
INTERSOS is an Italian non-profit humanitarian aid organisation that works to bring assistance to people in danger, victims of natural disasters and armed conflicts. Established in 1992, its actions are based on the values of solidarity, justice, human dignity, equal rights and opportunities for all people and respect for diversity and coexistence, paying particular attention to the most vulnerable and the unprotected. INTERSOS is an independent association which, through its own humanitarian operators, intervenes to effectively answer the needs of people in serious crises situations, mainly in the world's poorest regions, who are suffering, deprived of rights, dignity and essentials goods. It maintains a flexible operating structure.
INTERSOS has base office in Kandahar with 3 projects currently and more than 300 staff and paid volunteers working in Southern Region. INTERSOS is implementing two Multi-Sector projects (health, protection and WASH), and one EIE projects in the following Kandahar province districts: Spin Boldak, Parts of Kandahar city, Shah Wali kot, Khakrez, Arghistan, Zheray and Maiwand districts.
The office in Kabul serves for coordination, support and representation.
3. General purpose of the position
The Program Coordinator / HoB will support the Head of Mission with the country programme development and management in accordance with INTERSOS’ country strategies, plans and policies, as well as with daily management of Kandahar base.
As Programme Coordinator, he/she is responsible for:
Ensuring a quality implementation of the projects
Providing support to Project Managers in project management and project cycle management
Directly responsible for the line management of the Project Managers (in coordination with HoM), while working collaboratively with the Protection and Health Coordinators
Play a key role in the definition and implementation of the Strategy of the mission, ensuring the smooth running of INTERSOS humanitarian operations
Lead the development of new concepts and proposals (writing of the narrative sections and contributing to the design of the budget) under the supervision of the HoM and in cooperation with the Technical Coordinators.
Monitor, evaluate and support the implementation of the protection, education and health programs, participating also in the donor reporting
Represent INTERSOS in relevant meetings
Acting Head of Mission in the absence of Head of Mission
As Head of Base, he/she is responsible for:
Overseeing the Administrative, HR and Logistics units in Kandahar
Ensuring smooth running of the operations
Being able to motivate and to lead a diverse staff as well as effectively oversee operations and partnerships
4. Main responsibilities and tasks
Main responsibilities:
Quality implementation
- Provide a support and supervision to the Project Managers through regular field visit, meeting with the staff and the line managers, supervise the planning of the activities and programs
- Supervise, plan, monitor and ensure the quality of work throughout the programs
- Liaise with support departments for a smooth running of the operations
- Human Resources and operational support to Project Managers
- Play the role of line Manager of the Project Managers and support them on the operational issues
- In collaboration with HR and HoM, support the recruitment of new staff
- Build the capacities and supervise the Project Managers
- Responsible of the evaluation and completion of the Internal Review Process (IRP) of all project Managers under line management responsibilities
- Identify capacity building for the national and international staff in relations to programmes (nationalization of the staff is a priority of the mission)
Strategy Development and new funding
- Lead the definition of the programming strategy for INTERSOS with HoM and other Technical Coordinators
- Support the HoM to design the Afghanistan Country Strategy
- Lead the design of potential funding opportunities
- Lead the writing of new funding opportunities
- Monitor, Evaluation and Supervision of Project Management
- Provide direction to Project Managers on the work planning, budgets burnt rate and all the operational and management issues
- Support the Project Managers in the planning and the monitoring of the achievement of the activities, deliverables and budget
- Ensure the quality of projects in cooperation with the technical coordinators
- Provide feedbacks on the monthly monitoring tool (PAT) to PMs
- Ensure that the Project Managers produce high quality donor reports and work in close collaboration on their preparation
- Representation, Coordination and Advocacy
- Establish and maintain collaborative relations with relevant donors, local authorities, partners, project stakeholders and other organizations working in the project areas
- Proactively engaging with donors, international NGO and other actors participating at coordination meetings
- Support the technical Coordinators in maintaining productive working relationships with Health, Education and Protection Clusters as well as Child Protection and other relevant Working Groups at the regional level
- Ensuring the participation of INTERSOS to relevant Working Groups and Task Forces (responsibilities can be delegated)
- Briefing Head of Mission, Technical Coordinators and relevant Project Managers on discussions held during working groups
- Organizing programme meetings on a monthly basis
- Developing strategic partnerships with local organizations, wherever possible
Reporting
- Monthly report to be submitted to the Head of Mission as drawn from the PATs and discussions with Project Managers regarding:
- Trends and analysis of the humanitarian context
- Activities and Programme Achievements
- Submission of reports to donors and/or Regional and INTERSOS Head Quarters
As Head of Base:
- Oversee the logistics, administration/finance and HR operations in Kandahar base, aiming at improving the operations systems and processes
- Manage accountability of Admin and Operations actions in Kandahar base
- Support the security analysis and support the HoM in updating the CPPs in the field base, the SOPs and in any other security-related task
- Support the HoM on the promotion of accountability and commitment to INTERSOS charter and prevention on power of abuse
- Cooperate with the Logistic coordinator for any logistic and procurement-related tasks in the field base
- Cooperate with the Country Finance Officer for the supervision of the financial and administrative aspects in the field base
- Cooperate with the HR manager for the implementation of the HR procedures at field level
- Support project field staff in the filed base in the optimal and efficient organization (in terms of administration and logistics) for a smooth implementation of the projects
- Perform any other related duties as required
5. Required profile and experience
Education
Hold an advanced degree in social science or any related field
Professional experience
At least 3 years of direct professional experience working as project manager on humanitarian project/programme, including financial management responsibilities
Prior work experience in INGO in humanitarian project management
Demonstrate minimum 2 year experience in the implementation of multi-sector humanitarian programming in complex emergencies, including protection services, WASH assistance and/or health/nutrition services
Prior experience in working in complex emergency setting, involving internal displacement
Professional requirements
Admin, finance and budget management skills
Demonstrable experience in establishing and maintaining collaborative relationships with donors and government counterparts
Experience with donor compliance and reporting
Strong representation and negotiation skills
Demonstrated leadership and interpersonal skills
Excellent computer skills (proven computer literacy, in particular Excel knowledge is a must)
Demonstrated experience in staff supervision and remote management models
Strong experience with monitoring tools and systems
Readiness and ability to travel around in Afghanistan
Readiness to commit and adhere to the values, mission and vision of INTERSOS
Languages
Excellent written and spoken English
Personal requirements
Strong team spirit, comfortable in a multi-cultural environment
Excellent analytical skills, observation and analysis capacity
Attention to detail and structured way of approaching tasks (very organized)
Ability to plan ahead and output oriented (pro-active)
Able to ensure quick quality delivery in stressful environment (stress-resilient)
Ability to adhere to deadlines and respect line management
Very strong interpersonal skills: strong communication and diplomatic skills
Practical and problem-solver
Ability to deal with heavy work pressure
How to apply:
For further information and to apply, follow the link below:
In case you encounter difficulties applying through INTERSOS' platform, you can also apply by sending your CV, motivation letter and 2 references via email to recruitment@intersos.org , with subject line: "**SR-28-527** Program Coordinator / HoB - Afghanistan".
Only short-listed candidates will be contacted for the first interview.