Yemen: Project Manager – multi sector (health-nutrition-protection) - Yemen

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

1.Terms of reference

Job Title: Project Manager – multi sector (health-nutrition-protection)
Code: SR-35-421
Country: Yemen
Duty Station: Ibb, Yemen
Starting date: 01/07/2018
Contract duration: 12 months
Reporting to: Head of Mission, With technical supervision by Program Coordinator, Health-Nutrition Coordinator and Protection Coordinator
Supervision of: Activity coordinators: 1 health and nutrition and 1 protection coordinator 2 reporting officers, PDM officer and cash transfer officer 2 mobile protection team and 4 static health teams
Dependents: No

2. General context of the project

The project will focus on 2 peripheral districts in Ibb (Far Al-Udayn and Hazm Al-Udayn), providing life-saving emergency health and nutrition services in 4 partially functioning health facilities (HFs) supported by a network of 20 Community Health Volunteers (CHVs) for outreach. The services include Reproductive Health/Maternal, Neonatal, Child Health, deliveries and ante/postnatal care for mothers; newborn care, immunization (both routine and supplementary vaccines), de-worming, vitamin A supplementation, screening for malnutrition, treatment for acute malnutrition, health education, outpatient treatment for common aliments, lab services and provision of drugs free of charge. INTERSOS will integrate components of Infant and Young Child Feeding (IYCF) in nutrition treatment and prevention. With the ongoing cholera outbreak, each HF will also run an Oral Rehydration Corner (ORC) and refer severely dehydrated cases to the nearest Diarrheal Treatment Centre (DTC). An efficient outreach and referral mechanism will be established from community level to primary health services and from primary to secondary health level through Basic Life Support (BLS) ambulances. The 4 HFs will also be rehabilitated in the structure, provided with solar system to ensure minimum power supply, in addition to clean water.

The project will further integrate emergency protection services (prevention and response) for the most vulnerable, targeting Persons with Specific Needs (PwSN), Child Protection (CP) cases and Gender Based Violence (GBV) survivors, providing for case management services (PSS, referral, cash for protection and legal services). 4 protection teams will be linked to the catchment area of the 4 supported HFs. Direct referrals between health and protection teams will be done. 16 community outreach volunteers (COVs) will help to ensure community acceptance, outreach and referral. Community awareness sessions will be tailored per target, age and gender group.

3. General purpose of the position

The Project Manager is in charge of the implementation and the supervision of the project entitled: “Provision of emergency primary health services through support of 4 existing health facilities and integrated nutrition and protection services supported by a network of community volunteers in Far Al-Udayn and Hazm Al-Udayn Districts, Ibb Governorate", funded by DG ECHO (approval pending).

4. Main responsibilities and tasks

Main responsibilities:

• Ensures theplanning, implementation and monitoring/evaluationand sets targets as included in the project description
• Guaranteean efficient financial management for the project in compliance with INTERSOS’ model and donor regulations
• Team management (staff and volunteers)
• Deliver quality project activities reporting, including the findings in terms of impact/changes at the level of beneficiaries achieved through the project

More specifically:

-Ensure the full and timely implementation of the project proposal as approved, pro-actively respecting deadlines for reporting:

• Team recruitment, liaise with admin-fin department to secure up to date HR files
• Prepare and organize training for volunteers and staff
• Project kick-off and presentation/sharing of project with teams
• Review and prepare a detailed activities plan with team
• Agree and establish clear reporting and communication lines
• Verification on the targeting of beneficiaries
• Ensure sector SOPs and guidelines are properly applied and adhered to
• Permanent on-job coaching of teams to work on quality in delivery
• Ensure security assessment for teams’ daily movement and report incidents/concerns in a pro-active manner to the Head of Mission and Security Focal point
• Secure drug store management

-Financial management and procurement:

• Prepare, monitor and implement financial and procurement plan
• Prepare weekly liquidity plan
• Approve of all purchases/contracting and budget line allocations
• Verify on a weekly basis the bookkeeping entries in theINTERSOS accounting spread sheets (PN): verify budget line allocations, budget expenditure status against actual delivery and the financial plan for the remainder project implementation period
• Ensure for all purchases/contracting of goods/services/supplies the correct INTERSOS procurement guidelines are applied and properly documented (also for the procedures applied by the municipalities), in close coordination with the admin-fin and logistics department
• Verify the list of expenditures prior to finalizing the interim and final financial reports
• Hold final responsibility for verification of all support documents’ completeness and correctness

-Manage team and provide relevant capacity building and on-job coaching to the project team:

• Manage and evaluate the performance of the project staff
• Conduct weekly and monthly meetings with the team to review the planning and discuss the main concerns to focus on for the upcoming period
• Ensure use of correct/relevant forms for assessments and reporting by the team
• Ensure fluent chain of information/data transfer from field to supervisors
• Ensure timely processing of information/data and conduct coaching for teams on the analysis of the processed data
• Continuous/fast verification of data quality collected and received from field staff
• Establish a participatory process to inform/develop relevant response strategies for conflict mitigation and enhanced social cohesion
• Undertake (if security situation allows) field visits to provide technical guidance and supervision to the team and to monitor the progress and quality of the different project activities
• Ensure good practice and system for internal and external referral of most vulnerable cases, in close coordination and collaboration with other INTERSOS programmes/project staff
• Oversee team attendances and authorize holidays, liaise with admin-fin department to secure up to date HR files
• Ensure teams respect INTERSOS rules and guidelines to the mission and adhere to INTERSOS code of conduct and charter of values

-Monitoring & evaluation:

• Ensure monitoring and verification for the targeting of beneficiaries
• Apply a result-based management approach, monitor the project outcomes, in addition to the outputs and activities, including changes at the household and community level achieved through the project

-Reporting:

• Ensure quality reporting on achievements through daily short briefings, monthly and weekly planning presented against weekly and monthly performance reports containing clear quantitative and qualitative information related to the activities
• Secure weekly and monthly reporting per team and compile, review and analyses reports on monthly bases to be reflected in INTERSOS PAT reporting tool
• Prepare ad hoc progress reporting for the donor and official required interim and final project reports: Prepare interim and final narrative reports for the donor in a timely and qualitative manner, looking into achievements against outcomes and output and reflect lessons learnt clearly into recommendations for future programming. Reporting must at all times be gender and age disaggregated per OCHA gender and age marker guidelines
• Hold final responsibility for all support documents (means of verification) and general project documents
• Deliver regular communication products (including pictures) on the project to be used by the INTERSOS communication department in different outlets

-Coordination and representation:

• Attend the health cluster meetings and ensure timely reporting of highlights to HNC, program coordinator and HoM
• Conduct regular meetings with the donor representatives and facilitates field visits by donor missions (when security allows for)
• Coordinate with MoPHP, Executive Unit for IDPs and MOPIC to assure the timely signature of sub-agreement
• Support INTERSOS with the outlining of its Yemen Country strategy, in particular for the development of an integrated strategy towards 2018
• Contribute to the coordination between the different project-teams for the projects in Yemen
• Proactively participate in health cluster meetings and other relevant working groups for Yemen, also relevant inter-sectorial coordination meetings at national level
• Ensure systematic information and update sharing with the HOM and other programme staff
• Coordinate with other INTERSOS projects/sectors for effective and efficient referral of cases between INTERSOS projects/sectors
• Perform any other related duties as required

5. Required profile and experience

Education

Hold an Master degree in any relevant field

Professional experience

• At least 3 years of direct professional experience working as humanitarian project manager, includingfinancial management responsibilities
• Prior work experience in INGO in project management
• Minimum 2 year experience in the implementation of multi-sector humanitarian programming in complex emergencies, including protection services
• Prior experience in working in complex emergency setting, involving internal displacement
• Prior experience working with DG ECHO as donor will be an added value

Professional requirements

• Admin/finance skills
• Demonstrable experience in establishing and maintaining collaborative relationships with donors and government counterparts
• Experience with donor compliance and reporting
• Strong representation and negotiation skills
• Demonstrated leadership and interpersonal skills
• Excellent computer skills (proven computer literacy, in particular Excel knowledge is a must)
• Demonstrated experience in staff supervision and remote management
• Strong experience with monitoring tools and systems
• Readiness and ability to move around in Yemen
• Readiness to commit and adhere to the values, mission and vision of INTERSOS

Languages

• Excellent written and spoken English
• Native Arabic would be asset

Personal requirements

• Strong team spirit, comfortable in a multi-cultural environment
• Excellentanalytical skills, observation and analysis capacity
• Attention to detail and structured way of approaching tasks (very organized)
• Ability to plan ahead and output oriented (pro-active)
• Able to ensure quick quality delivery in stressful environment (stress-resilient)
• Ability to adhere to deadlines and respect line management
• Very strong interpersonal skills: strong communication and diplomatic skills
• Practical and problem-solver
• Ability to deal with heavy work pressure

For further information and to apply, follow the link below:

https://www.intersos.org/posizioni-aperte/#intersosorg-vacancies/vacancy...

In case you encounter difficulties applying through INTERSOS' platform, you can also apply by sending your CV, motivation letter and 2 references via email to recruitment@intersos.org , with subject line: "**SR-35-421, Project Manager – multi sector (health-nutrition-protection) - Yemen**".

Only short-listed candidates will be contacted for the first interview.