Italy: Area HR Coordinator - HQ (Rome) + field

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

1.Terms of reference

Job Title: Area HR Coordinator
Code: SR-00-620
Country: Italy + missions
Duty Station: HQ (Rome) + field
Starting date: 01/09/2018
Contract duration: 12 months
Reporting to: HR Director
Supervision of: HR Coordinators

2. General context of the project

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

3. General purpose of the position

He/sheiIs the guarantor of the coherence and quality of the HR response to operational needs whilst respecting the contextual specificities of the mission and the projects.

He/she is the guarantor of INTERSOS HR vision pertaining INTERSOS as a responsible employer and development of talent.

He/she conveys HR needs and operational issues in missions to the HR department.

The HR Referent is familiar with all the projects of the area of his responsibility and actively participate in the decision process in relation to the HR strategy in the missions.

4. Main responsibilities and tasks

Accountability of the coherence and quality of administrative and HR management:

• Guide and provide counsel to HRCo for the elaboration and annual revision of an HR strategy which is adapted to the specific mission needs

• Contribute to the analysis of the annual HR needs for the area of responsibility. Mobilise the mission to provide an HR set up which is clear, precise, complete, quality-driven and predictable. Supervise the quality of set up in the mission (Coordination and project)

• Contribute to the development of HR budget

• Ensure the promotion and supervision of the respect and the contextualised practical application of INTERSOS HR principles, policies, procedures and tools by the HRCo, to ensure optimal efficiency. Is guarantor of their coherence and longevity

• Monitor the HR and administrative quality of the mission

• Follow the legal-judicial situation in missions

• Steer the HR Coordinators towards an optimal management of HR information tools (IMP, IRP, etc) and their use as a management tool

• Briefing: the HR Referent liaises with the Pool Manager to guarantee the quality of the induction process of expatriates before arriving on the mission

• Debriefing: the HR Referent links with the HR Coordinators and Pool Manager to guarantee the debriefing of expatriates at the end of the mission

• Matching: the HR Referent is responsible for the expat selection for the missions according to the defined frame for the matching process (both the recruited staff and existing staff).

• The HR Referent is guarantor of the quality of the Staff Request

• Contribute towards National Staffs detachment and expatriation initiatives

• Link with the missions and provide necessary information to Deployment Administrator regarding deployment process to guarantee the timely start of the mission of the new recruited expatriates

• HR Management

• Is guarantor of the taking into consideration of the country context in the decision-making process and the subsequent enforcement

• Ensure that decisions applying to employees respect legal aspects and good HR management

• Assist the HR Coordinators in their responsibility as career manager for national staff in their mission, and assures the continuity thereof

• Supply the Pool Manager with information in order to develop competencies for expatriates

• Ensure regular follow up of expatriates during the mission especially in most critical contexts

• Advise and develop HR management competencies within missions teams

• In collaboration with HR Coordinators is a key factor in the resolution and/or management of conflicts

• Definition of HR demand in the HR department

Formative supervision of the HRCos

Frame, support, follow and develop HRCo competencies, together with the Pool Manager who has identified the areas of development in the specific frame of formative supervision.Thanks to the knowledge of the HR issues on the field, he/she is an indispensable relay between missions and the HR department, and takes part in the definition of the HR strategies.

5. Required profile and experience

Education

Preferable degree in HR management, International Relations or administration related studies

Professional experience

Mandatory previous working experience of at least two years in relevant and similar jobs

Professional requirements

• Strategic vision
  
• Leadership
  
• People Management
  
• Planning
  
• Teamwork
  

Languages

• Fluent knowledge of French is mandatory
  
• Good Knowledge of English is considered an asset
  

Personal requirements

• Proactive
  
• Team Player
  
• Flexible

For further information and to apply, follow the link below:

https://www.intersos.org/en/work-with-us/#intersosorg-vacancies/vacancy-details/5b3f84b08b676f3e1bd995e5/

In case you encounter difficulties applying through INTERSOS' platform, you can also apply by sending your CV, motivation letter and 2 references via email to recruitment@intersos.org , with subject line: "**SR-00-620 Area HR Coordinator - HQ (Rome) + field**".

Only short-listed candidates will be contacted for the first interview.