Afghanistan: Project Officer – Afghanistan

1.Terms of reference

Job Title: Project Officer

Code: SR-28-637

Country: Afghanistan

Duty Station: Kabul

Starting date: 01/10/2018

Contract duration: 12 months

Reporting to: Project Manager

Supervision of: 1 Medical Activity Manager (national); 1 Protection Activity Manager (national)

2.General context of the project

The program’s general objective is to contribute to a reduced morbidity and mortality associated with malnutrition, diseases and hazards resulting from deficient (or non-existing) health and nutrition services, environmental health conditions and protection environment in conflict-affected communities in Kandahar and Kabul provinces – Afghanistan.

The proposed program aims on the health and nutrition side to address the inadequate coverage and quality of life-saving services (especially for reproductive health and nutrition services) for the most vulnerable communities. The project will also address some of the key determinants of malnutrition and child and maternal mortality through promotion of improved Infant and Young Child Feeding (IYCF) practices, safe delivery and healthy behaviors. Hygiene/WASH promotion is closely linked to health and nutrition and can further help to decrease mortality rates. Lastly the project will seek to enhance the psycho-social wellbeing and protective environment of the most vulnerable population groups.

Activities include:

· Run mobile teams to support the outreach capacity of the HFs for provision of RH and nutrition services; identify and train new additional community health workers and supervisors; conduct community awareness sessions on health and nutrition related topics; and secure the OPD[1] nutrition services at HF level by dedicated trained nutrition staff;

· Conduct training in CP, GBV and PSS for different stakeholders, actors and volunteers; conduct awareness sessions for community members on protection related issues; provide individual case management services for individual protection cases (CP, GBV and PwSN[2]) , and run collective PSS for most vulnerable population groups at community level (CP, GBV and PwSN);

· Run WASH – HP sessions for different target groups: Out Patient Department; Persons with Specific Needs (PwSN)

3.General purpose of the position

The Project Officer is in charge of the implementation and the supervision of activities in Kabul within the framework of the project entitled: “Multi-sector emergency response for the conflict affected population (IDPs, returnees, vulnerable (host) communities)”, implemented in Kandahar (75%) and Kabul (25%).

4.Main responsibilities and tasks

Main responsibilities:

· Ensures the planning, implementation and monitoring/evaluation and sets targets as included in the project description.

· Guarantee an efficient financial management for the project activities in Kabul in compliance with INTERSOS’ model and donor regulations.

· Team management and project integration assurance for 3 sectors.

· Deliver quality project activities reporting, including the findings in terms of impact/changes at the level of beneficiaries achieved through the project.

More specifically:

Ensure the full and timely implementation of the project proposal (for Kabul activities) as approved, pro-actively respecting deadlines for reporting:

· Team recruitment, liaise with admin-fin department to secure up to date HR files

· Prepare and organize training for volunteers and mobile teams

· Project kick-off and presentation/sharing of project with teams

· Review and prepare a detailed activities plan with team

· Agree and establish clear reporting and communication lines

· Verification on the targeting of beneficiaries

· Ensure sector SOPs and guidelines are properly applied and adhered to

· Permanent on-job coaching of teams to work on quality in delivery

· Ensure security assessment for teams’ daily movement and report incidents/concerns in a pro-active manner to the Head of Mission and Security Focal point

Financial management and procurement:

· Contribute to the preparation, monitoring and implementation of the financial and procurement plan

· Prepare weekly liquidity plan for Kabul activities

· Support PM in approval of all purchases/contracting and budget line allocations

· Support PM in verifying on a weekly basis the bookkeeping entries in the INTERSOS accounting spread sheets (PN): verify budget line allocations, budget expenditure status against actual delivery and the financial plan for the remainder project implementation period

· Support PM in ensuring for all purchases/contracting of goods/services/supplies the correct INTERSOS procurement guidelines are applied and properly documented (also for the procedures applied by the municipalities), in close coordination with the admin-fin and logistics department

· Support PM in verifying the list of expenditures prior to finalizing the interim and final financial reports

Manage team and to provide relevant capacity building and on-job coaching to the project team:

· Manages and evaluates the performance of the project staff

· Conduct weekly and monthly meetings with the team to review the planning and discuss the main concerns to focus on for the upcoming period

· Ensure use of correct/relevant forms for assessments and reporting by the team

· Ensure fluent chain of information/data transfer from field to supervisors

· Ensure timely processing of information/data and conduct coaching for teams on the analysis of the processed data

· Continuous/fast verification of data quality collected and received from field staff

· Establish a participatory process to inform/develop relevant response strategies for conflict mitigation and enhanced social cohesion.

· Undertake (if security situation allows) field visits to provide technical guidance and supervision to the team and to monitor the progress and quality of the different project activities.

· Ensure good practice and system for internal and external referral of most vulnerable cases, in close coordination and collaboration with other INTERSOS programmes/project staff.

· Oversee team attendances and authorize holidays, liaise with admin-fin department to secure up to date HR files

· Ensure teams respect INTERSOS rules and guidelines to the mission and adhere to INTERSOS code of conduct and charter of values

Monitoring & evaluation:

· Ensure monitoring and verification for the targeting of beneficiaries.

· Applying a result-oriented approach, monitor the project outcomes, in addition to the outputs and activities, including changes at the household and community level achieved through the project.

Reporting:

· Ensure quality reporting on achievements through daily short briefings, monthly and weekly planning presented against weekly and monthly performance reports containing clear quantitative and qualitative information related to the activities.

· Secure weekly and monthly reporting per team and compile, review and analyses reports on monthly bases to be sent to PM and then reflected in INTERSOS’ PAT reporting tool

· Contributes to the preparation of ad hoc progress reporting for the donor and official required interim and final project reports: Contributes to the preparation interim and final narrative reports for the donor in a timely and qualitative manner, looking into achievements against outcomes and output and reflect lessons learnt clearly into recommendations for future programming. Reporting must at all times be gender and age disaggregated.

· Delivers regular communication products (including pictures) on the project to be used by the INTERSOS communication department in different outlets

Coordination and representation:

· Attend the relevant cluster meetings and ensure timely reporting of highlights to PM, PC and HoM.

· Supports the PM in ensuring regular updates to donor representatives.

· Support INTERSOS with the implementation of the Country Strategy, in particular for the development of specific and detailed sector strategies.

· Contribute to the coordination between the different project-teams for the projects in Afghanistan. Proactively participate in cluster meetings and other relevant working groups for Afghanistan, also relevant inter-sectorial coordination meetings at national level.

· Ensure systematic information and update sharing with the PM, PC and HOM and other programme staff.

· Coordinate with other INTERSOS projects/sectors in Kabul for effective and efficient referral of cases between INTERSOS projects/sectors.

Perform any other related duties as required.

5.Required profile and experience

· Hold an advanced degree in social science or any related field

· At least 1 years of direct professional experience working as project officer on humanitarian project/programme, including financial management responsibilities.

· Prior work experience in INGO in humanitarian project management.

· Demonstrate experience in the implementation of multi-sector humanitarian programming in complex emergencies, including protection services, WASH assistance and/or health/nutrition services is preferred

· Prior experience in working in complex emergency setting, involving internal displacement is preferred

· Admin, finance and budget management skills

· Demonstrable experience in establishing and maintaining collaborative relationships with donors and government counterparts.

· Experience with donor compliance and reporting

· Strong representation and negotiation skills

· Demonstrated leadership and interpersonal skills

· Excellent computer skills (proven computer literacy, in particular Excel knowledge is a must).

· Demonstrated experience in staff supervision (and remote management models is preferred)

· Strong experience with monitoring tools and systems

· Readiness and ability to move around in Afghanistan

· Readiness to commit and adhere to the values, mission and vision of INTERSOS

· Excellent written and spoken English

· Strong team spirit, comfortable in a multi-cultural environment

· Excellent analytical skills, observation and analysis capacity

· Attention to detail and structured way of approaching tasks (very organized)

· Ability to plan ahead and output oriented (pro-active)

· Able to ensure quick quality delivery in stressful environment (stress-resilient)

· Ability to adhere to deadlines and respect line management

· Very strong interpersonal skills: strong communication and diplomatic skills

· Ability to deal with heavy work pressure

· Practical and problem-solver

HOW TO APPLY:

For further information and to apply, follow the link below:

https://www.intersos.org/en/work-with-us/#intersosorg-vacancies/vacancy-details/5b4e1eb843a3d41198f4a34f/

In case you encounter difficulties applying through INTERSOS' platform, you can also apply by sending your CV, motivation letter and 2 references via email to recruitment@intersos.org , with subject line: "SR-28-637 – Project Officer - Afghanistan".

Only short-listed candidates will be contacted for the first interview.