Nigeria: Pharmacy Manager

Duty Station: Roving
Reporting to: Medical Coordinator
Supervision of: Medical Supply Chain

General purpose of the Position:

Defining, coordinating and monitoring all pharmacy related activities in the Mission, according to INTERSOS standards and values, with consideration of national and donors regulations, in order to ensure the quality and proper organisation of medical supply process, procedures and protocols, the proper management of the medical stock in the projects and, in collaboration with the medical team, the correct use of medicines and medical material

Main Responsibilities & Tasks - At mission/coordination level

• Supporting the MedCo in representing and defending INTERSOS interests before the Donors, Ministry of Health and other local authorities or local suppliers for any issue concerning pharmaceutical supply, in order to ensure stock procurement in the projects while complying with the national laws and donor’s regulations and following INTERSOS protocols. Collaborating in budgeting, forecasting and preparing drug and other medical material orders together with Medical and Logistic Coordinators.
• Supporting the Medical Coordinator regarding the follow-up of EPREP planning and maintenance of medical emergency kits.
• Supporting and participating in all drug and medical material supply processes and ensuring its overall efficiency and effectiveness. This involves regular technical visits to project sites to ensure appropriate follow up of activities and management of field pharmacies; collecting and analysing stock indicators according to physical records and logistic across different project’s sites and together with the PMR and Medical Coordinator taking corrective decisions when necessary and providing technical pharmacy support regarding pharmaceutical information, medication use (protocols and rational drug use), management of side effects, adherence issues etc.
• Ensuring the collection of data for monitoring and surveillance of optimal quantity and quality of medicine use. Supporting activities at service level for effective drug distribution and control, quality prescription (rational drug use), medicines reconciliation, antibiotic stewardship interventions such as restricted use antibiotic review, follow up of pharmaceutical care plans, patient counselling, good dispensing practices and safe medication practices.
• Monitoring the procurement process and taking corrective measures when needed, ensuring regular communication with Medical, Logistics, HR and Finance departments regarding Medical Supply and Pharmacy Management. Supporting the Medical Coordinator in order to ensure local medical purchases are made from approved sources, subject to approval of Section Pharmacist
• Being responsible for follow-up of loans/donations and management of expired medications according to INTERSOS procedures (and national legislation in case of expired drugs).
• Planning and supervising, in close coordination with the HR department, the associated processes (recruitment, training/induction, evaluation, potential detection, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required.
• Participating in reporting according to INTERSOS guidelines (SitReps, medical statistical reports, etc.) and reporting on drug consumption and medical devices dispensed according to protocols, informing on unusual patterns

At project level

• Ensuring storage, stock management and supply processes, as well as hygiene and security procedures, tools, and protocols, implementing appropriate quality controls and records, in order to ensure good storage conditions (temperatures, humidity and light exposure) and availability of drugs and medical material, according national regulations and in cooperation with the logistics department
• Ensuring efficient supply to field’s pharmacies according to orders and stocks, and using cold chain when needed. Monitoring and analysing orders of depending fields pharmacies/end-user units in order to avoid ruptures of stock or having expired drugs.
• Ensure the record of all items received and issued in appropriate electronic or hard management tool/database and reporting on drug consumptions and medical equipment dispensed according to protocols, informing on unusual patterns as well as forecasting future needs, in order to rationalise the budget and to ensure availability.
• Assisting in training of medical team (doctors, nurses, CHEW) regarding dispensing of drugs and their side effects

Education:

• Essential, degree of pharmacy management and licence.

Professional Experience:

• Two years, of demonstrated, experience as a pharmacist is required.
• Experience with NGO’s in the same position is required

Languages

• Fluency in English and Hausa;

Professional Requirements:

• Excellent computer literacy (word, excel, internet, stock management databases)
• Results and quality orientation
• Teamwork and cooperation
• Behavioural flexibility
• Commitment to INTERSOS principles
• Stress Management

Candidates interested in this position should complete this form and attach CV with the following format “Surname_Position you applied for”.

Please note that ONLY applicants whose competencies meet the requirement of the position will be contacted.

Application deadline: apply no later than 24th September 2019 at 4:00PM

Please note that INTERSOS do not ask for any form of payment at any stage of recruitment.