Country: Greece
Closing date: 15 Oct 2019
Purpose/objective of the position:
The Senior Accommodation Supervisor is responsible to manage the accommodation team and ensure quality in delivery of all activities related to the day to day runnings of INTERSOS accommodation facilities.
Management and Program Quality
Operate within a rights-based approach and ensure that all activities done are within a protection centred environment.
Understand and ensure that standards and legislation in relation to accommodation are in line with the relevant SOPs and with Greek Authorities together with the support of internal and external legal advice.
Provide necessary data as requested so as to facilitate external reporting in relation to the population hosted within the accommodation in question, with a specific focus on data provision to the donor and coordination mechanisms established.
Provide regular progress reports to Project Manager, Protection Coordinator and Legal Representative and other focal points where required.
Ensure smooth coordination between Accommodation team and WASH and Shelter team in relation to matters pertaining to the maintenance and upkeep of the accommodation facilities.
Monitor the state of the accommodation from the perspective of safety and security requirements
Share information collected within the ethos of monitoring of protection related issues within the accommodation. Ensure that the accommodation aides a stronger protection environment and follow up on troubleshooting and problem-solving methods of accommodation staff.
Coordinate the process of data collection
Ensure smooth coordination of transfers in and out of accommodation.
Oversee dissemination of information to beneficiaries e.g. transport, communication from owners.
Monitoring and Reporting
Provide regular reporting to Project Officer and Protection Coordinator
Monitor performance and development of accommodation team members
Compile requested reports for internal and donor use
Provide regular reporting to Project Officer and Protection Coordinator
Finance and Administration
Comply with all established procedures for financial management
Plan the spending framework for accommodation budget and submit to the Project Manager.
Ensure the budget dedicated to accommodation is spent adequately and in a timely manner
Ensure accommodation staff follows administration procedures.
Operate within budget lines assigned to the specific accommodation endeavour.
Human Resources and Personnel Management
Ensure the creation and maintaining of respectful and positive working relationships, which allow for the effective implementation of all activities.
Manage staff operating within the accommodation scheme
Ensure reporting mechanisms are followed by the managed staff
Contribute to the selection of accommodation team staff
Regularly provide feedback and review performance of accommodation staff
Ensure smooth communication is established and maintain within the accommodation team and with other supporting entities.
Logistics and Procurement
Ensure that the accommodation team follows procurement processes in the execution of tasks.
External Relations
Maintain relations with coordination mechanisms.
Maintain relations with relevant focal points in relation to the management of the accommodation scheme and all pertinent processes.
Oversee the maintaining of day to day relations with the owner of buildings contracted.
Oversee the establishment and maintaining of relations with the neighbouring communities
The Senior Accommodation Supervisor is one of the focal points for local institution relations pertinent to the management of Accommodation namely:
Municipalities according the matter discussed
Police authorities in connections to issues related to Accommodation
Other state actors in connection to discussions related to Accommodation
Skills
Experience in real estate management would be an extra asset
Strong administrative skills
Excellent IT skills, excellent use of Microsoft Office (Word, Excel, outlook etc) & internet
Excellent organizational and coordination skill
Ability to work under pressure
Practical ability
Attention to detail
Good communication skills
Team player and highly motivated for the job
Education and past experience
Degree as a Mechanical Engineer or similar will be an asset
Native in Greek, Fluent in English both written and verbal
At least two years’ working experience with NGOs
Past experience in a similar job will be an asset
How to apply:
If you wish to apply for any of the above positions, please submit your CV along with a Cover Letter in English at jobs@intersos.gr . All CVs will be evaluated by our HR Department with absolute discretion. Only shortlisted candidates will be contacted for an interview appointment.