South Sudan: Deputy Country Finance Officer-South Sudan

INTERSOS is an independent non-profit humanitarian organization committed to assist the victims of natural disasters and armed conflicts. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, and respect for diversity and coexistence, paying special attention to the most vulnerable and unprotected people.

1. Terms of reference

Job title: Deputy Country Finance Officer South Sudan

Location: Juba, with frequent travels to field locations

Reporting to: Country Finance officer

Starting date: 01/01/2017

Duration: 12 months

2. Tasks and responsibilities

Responsible for the proper accounting and administration of funds in coordination with administrative and logistic personnel and through constant supervision of Country Finance Officer.

Specifically:

· To ensure compliance with INTERSOS and donors’ procedures, with particular focus to procurements’ procedure

· To manage country and project accounting, submitting on a daily base the updated PN to the Country Finance Officer

· To assume responsibility for cash account administration, ensuring conformity to existing accounting procedures and accountability

· To ensure Human Resources database is constantly updated with new recruitments, resignations and amendment to contractual conditions

· To ensure Human Resources database is updated to enable the generation of monthly payrolls

· To ensure the compliance with labor laws, with particular focus on Social Insurance, Severance, working hours and relations with national authority

· To ensure all the payroll and the monthly attendance sheets return back to Juba office from all the different field locations duly signed

· To keep verified that all support project documents are delivered to Juba office in accordance to Intersos and donors’ guidelines (signatures, stamps, receipts, quotations, etc.)

· To guarantee the banks are reconciled on weekly basis

· To maintain update the Expat staff dossier (time sheet, leave request, advance salary declarations, etc)

· To ensure the proper execution of goods, works and services procurement processes and conformity to INTERSOS and donors’ procedures

· To train administrators based in field locations through constant supervision of Country Finance Officer on INTERSOS “Organization Management and Control Model” and donors’ administrative and financial guidelines

3. Required profile/experience

· Advanced university degree in finance, business administration or other related field;

· At least 1 year of professional experience in similar position

· Knowledge of UN administrative procedures (UNHCR – OCHA – Unicef – WFP) ECHO and other major donors

· Understanding of budgeting and financial management

· Experience in humanitarian assistance

· Experience in training and monitoring the local administrative staff

· Strong interpersonal skills and demonstrated ability to establish effective working relations with staff, beneficiaries and other stakeholders

· Capacity to work in volatile security environment and to adapt to basic living conditions

· Computer literate (Microsoft office)

· Fluent English written and spoken

Qualified applicants are requested to submit their curriculum vitae, motivation letter and 2 references to: recruitment@intersos.org with subject line: "DEPUTY COUNTRY FINANCE OFFICER – SOUTH SUDAN”

Only short-listed candidates will be contacted for the first interview