Chad: COUNTRY ADMINISTRATOR

INTERSOS is an independent non-profit humanitarian organization committed to assist the victims of natural disasters and armed conflicts. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, and respect for diversity and coexistence, paying special attention to the most vulnerable and unprotected people.

1. Terms of reference

Job title: Country Administrator

Location: Ndjamena, with travels to Lake Region

Reporting to: Country Director (Hierarchically) and Regional Admin (Technically)

Supervision of: National Admins at capital level and field level

Starting date: 1 May 2017

Duration of contract: 12 months

Dependants: 2

2. General context of the project

Humanitarian response to lake Chad crisis, in health, nutrition, food security, education, protection.

3. General purpose of the position

The Finance Officer is responsible for the proper technical performance of all accounting-financial activities of the mission and its projects. In this context, he/she ensures the correct and effective management of financial resources, in accordance with the Organization procedures and the Regional Finance Officer’s guidelines.

4. Tasks and responsibilities

His/ her main duties will be:

· To provide support to the Head of Mission on the drafting of new projects;

· To manage country and project accounting and coordinate administrative personnel;

· To assume responsibility for cash account administration, and reporting for shortages or thefts;

· To update the economic and financial status of the mission and related-projects, in terms of expenses, appropriations, available cash and liquidity (Prima Nota);

· To update monthly the Global Management of the mission under the coordination of the Regional Finance Officer and provide him with official documentation on individual projects and contracts;

· To check Bank accounts of the mission and provide the Regional Finance Officer with monthly Bank Statements and Bank reconciliations;

· To check the interim and final financial reports and submit them to the Project Manager and Head of Mission for approval (with the support of the Regional Administrator);

· To ensure the proper execution of goods, works and services procurement processes and conformity to INTERSOS and donors procedures.

· To be responsible for mission administrative-accounting documents and all finished project Documentation (with the support and overall responsibility of the Regional Administrator).

Specifically:

· To set up, organize and manage the administrative files pertaining the mission and in loco projects, based on criteria defined by the Protocols and any indications from the Regional Finance Officer;

· To check warehouse bookkeeping and related documents;

· To update inventory records pertaining INTERSOS and third-parties assets and the list of reliable suppliers, as indicated by the Head of Mission;

· To manage the local personnel register, subdivided by project.

5. Required profile/experience

· Advanced university degree from a recognized academic institution in one or more of the following areas is preferred: Finance Management, Business Administration, Management, International Economics, International Development, Contract/Commercial Law. First University degree combined with demonstrated professional work experience and understanding of relevant functions may be considered in lieu of advanced university degree, preferably combined with credited courses or certifications from relevant professional bodies in admin & finance management, procurement.

· Minimum of 5 years of relevant work experience at national and international level working as admin-finance officer

· Minimum of 3 year of experience at national and international level working as admin-finance manager

· Demonstrate experience with different donor finance compliance and reporting

· Strong understanding of budgeting and financial management

· Excellent computer skills, especially Excel

· Fluency in French and English is required. Knowledge of Italian and/or Arabic is a strong asset

· Core Values: Commitment and Respect of local culture, Diversity and Inclusion, Integrity

· Ability to work strategically, independently and to realize organizational goals, develop strategies, set clear visions

· Demonstrated leadership, very good interpersonal/communication and negotiation skills

· Ability to network and establish good relations with stakeholders, at all levels

· Fast learner, adapts and responds to change, tolerates ambiguity

Qualified applicants are requested to submit their curriculum vitae, motivation letter and 2 references to recruitment@intersos.org, specifying in the subject “Country Administrator - Chad”.

Only short-listed candidates will be contacted for the first interview.