Central African Republic: COUNTRY ADMINISTRATOR - RCA

INTERSOS is an independent non-profit humanitarian organization committed to assist the victims of natural disasters and armed conflicts. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, and respect for diversity and coexistence, paying special attention to the most vulnerable and unprotected people.

1.Terms of reference

Job title: Country Administrator

Duty station: Bangui

Starting date: 1 July 2017

Duration of contract: 9 months

Reporting to: Hierarchically to Country Director and Technically to Regional Admin

Supervision of: National Admins at capital level and field level

Dependents: 4

2.General context of the project

Humanitarian response to country crisis, in health, nutrition, food security, education, protection.

3.General purpose of the position

The Finance Officer is responsible for the proper technical performance of all accounting-financial activities of the mission and its projects. In this context, he/she ensures the correct and effective management of financial resources, in accordance with the Organization procedures and the Regional Finance Officer’s guidelines.

4.Tasks and responsibilities

• Ensure compliance with INTERSOS and donors procedures

• Manage country and project accounting and coordinate administrative personnel

• Assume responsibility for cash account administration, ensuring conformity to existing procedures; shortages or thefts must be reported, bearing the joint signature of both, the Country Finance Officer and the Head of Mission

• Update the economic and financial status of the mission and related-projects, in terms of expenses, appropriations, available cash and liquidity (Prima Nota)

• Update monthly the Global Management of the mission under the coordination of the Regional Finance Officer

• Provide support to the Head of Mission on the drafting of new projects

• Check Bank accounts of the mission of the mission and provide the Regional Finance Officer with monthly Bank Statements and Bank reconciliations

• Check the interim and final financial reports and submit them to the Project Manager and Head of Mission for approval (with the support of the Regional Administrator)

• Assume responsibility for local personnel register

• Ensure the proper execution of goods, works and services procurement processes and conformity to INTERSOS and donors procedures

• Be responsible for mission administrative-accounting documents and all finished project Documentation (with the support and overall responsibility of the Regional Administrator)

Specifically:

• Set up, organize and manage the administrative files pertaining the mission and in loco projects, based on criteria defined by the Protocols and any indications from the Regional Finance Officer

• Check that warehouse bookkeeping and related documents are stored and filed

• Update inventory records pertaining INTERSOS and third-parties assets and verify the completeness of the supporting documentation

• Provide the Regional Finance Officer with official documentation on individual projects and contracts

• Update the list of reliable suppliers, as indicated by the Head of Mission, for subsequent use in specific procedures

• Manage the local personnel register, subdivided by project

• Submit to the Regional Finance Officer and the Foreign Finance Director the accounting report and the supporting documentation

5.Position requirements

· Advanced university degree from a recognized academic institution in one or more of the following areas is preferred: Finance Management, Business Administration, Management, International Economics, International Development, Contract/Commercial Law

· First University degree combined with demonstrated professional work experience and understanding of relevant functions may be considered in lieu of advanced university degree, preferably combined with credited courses or certifications from relevant professional bodies in admin & finance management, procurement

· Minimum of 5 years of relevant work experience at national and international level working as admin-finance officer

· Minimum of 3 year of experience at national and international level working as admin-finance manager

· Strong understanding of budgeting and financial management

· Excellent computer skills, especially Excel

· Strong representation and negotiation skills

· Demonstrated leadership and very good interpersonal/communication skills

· Demonstrate experience with different donor finance compliance and reporting

· Ability to perform and assure high accuracy in work under stress

· Positive and solution oriented personality

· Fluency in French and English is required. Knowledge of Italian is a strong asset.

· Core Values : Commitment and Respect of local culture, diversity and inclusion, integrity

· Core Competencies : Communication, drive for result, working with people of all background and culture

· Key Functional Competencies: Leading and supervising, deciding and initiating actions, planning and organizing, conflict resolution skills

· Ability to work strategically, independently and to realize organizational goals, develop strategies, set clear visions

· Ability to persuade and influence, negotiate to obtain agreement, promote ideas

· Ability to network and establish good relations with stakeholders, at all levels

· Fast learner, adapts and responds to change, tolerates ambiguity

Qualified applicants are requested to submit their curriculum vitae and motivation letter to recruitment@intersos.org with subject line “Country Administrator - RCA”.

Only short-listed candidates will be contacted for the first interview.