South Sudan: LOGISTICS COORDINATOR - SOUTH SUDAN

INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.

1.Terms of reference

Job title: Logistic Coordinator

Duty Station: Juba, with travels to project field locations

Starting date: 01/09/2017

Duration of contract: 3 months with possibility of extension

Reporting to: Head of Mission (HoM) on the daily tasks

Coordination with: HoM, Admin/Finance Department and PMs

Supervision of: 3 logistic assistants in Juba, 2 field logisticians and 1 hub manager assistant

Dependents: no

2.General purpose of the position

The Logistics Coordinator will assist the Head of Mission following the overall country logistic, procurements and security management in accordance with INTERSOS country strategies, plans and policies. S/he will be responsible to supervise and manage all the logistics operations in the country, will provide daily support to manage and guarantee the security of the mission and will implement the logistics management software. S/he will ensure the timely procurement of goods, the provision of transportation services, the careful and frequent recording of movements and changes.

3.Tasks and responsibilities

Supply chain and purchases

· Guarantee that purchase procedures are respected, and supervise the purchasing process for the whole mission

· Supervise the identification and referencing of suppliers, guarantee the pre-qualification of the suppliers and their evaluation/review at least once every year

· Work in close collaboration with the log and program staff at field and Juba level

· Support and help the program managers to prepare their procurement

· Ensure that contracts signed are adequate in terms of effectiveness and protection of INTERSOS interests

· Consolidate/update the mission’s price catalogue for the mission’s operation areas, ensure that purchase files are complete and correctly archived

Shipment

· Supervise the shipment and delivery of materials up to their final destination

· Coordinates with the logistical department at HQ for the shipment of merchandise coming from abroad and supervises the potential process involved with clearing customs

Stock management

· Guarantee the management and monitoring of the mission’s stock, according to INTERSOS procedures and tools

· Ensure that stocking sites are appropriate to the mission’s needs and that merchandise is stocked appropriately in terms of location, layout and salubriousness

· Supervise fluxes of merchandise, makes sure that the goods received are conform and recorded

· Ensure the movement/transfer of documents is properly referenced, check stock reports on a monthly bases and perform physical inventories

Transportation/Fleet Management

• Compound Driver Timetable management, Fuel Management

• Booking Passenger Tickets and Extra Luggage

• Manage Cargo shipment and Truck shipment

• Be the Log Cluster Focal Point (Logistics Coordinator)

Asset Management

• Cars maintenance and logbooks, insurance documents management, compound maintenance

• Network monitoring (router devices, Wi-Fi password) and equipment monitoring - Laptop, Phone, Thuraya, VHF etc.

Staff Administration

• Compound staff management (Drivers and Guards)

• Expat immigration liaison (Work permit, Passport Registration, VISA renewal) and expat personal information management (Contact List, Blood type, Picture, etc.)

• Manage Handover and room plans

Security

• Support the Head of Mission in compound and guesthouse risk assessment

• Control local staff security procedures

• Manage the equipment security documentation (purchasing, transportation)

• Support the HoM in reviewing the security guidelines and CPP for all location and produce Standard Operating Procedures for the main Logistics domains

• Perform any other work-related duties if applicable

4.Required profile/experience

• Advanced University degree. A first level University degree with relevant combination of academic qualifications and experience is accepted

• At least 5 years of professional experience as Logistician in humanitarian field in countries outside of his/her residence

• At least 2 years of working experience in insecure environment. Previous experience in Sub-Sahara Africa and in South Sudan

• Management skills

• Experience in security management

• Experience with different donors and knowledge on procurement guidelines

• Proven experience of managing number of staffs with cultural diversity, of recruitment and remote management

• Very good knowledge of Microsoft Office (including MS Word, Excel, Power-point, Outlook and Skype)

• Excellent writing, reporting and communication skills

• Ability to maintain good relationship within the team, government, local authorities, donors and stakeholders

• Ability to live in very basic living conditions

• Flexibility to respond to volatile context and operational difficulties

• Proficient working knowledge of English. Knowledge of Arabic is an asset

Qualified applicants are requested to submit their CV, motivation letter and 2 references to recruitment@intersos.org with subject line: "Logistic Coordinator – South Sudan”

Only short-listed candidates will be contacted for the first interview