Lebanon: Project Manager – Head of Base

IN**T**ERS**O**S** is an independent non-profit humanitarian organization committed to assist the victims of natural disasters and armed conflicts. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, and respect for diversity and coexistence, paying special attention to the most vulnerable and unprotected people.

1. Terms of reference

Job title: Project Manager – Head of Base

Location: The post holder will be based in Tyr, (Lebanon) with frequent travel in South, Mount Lebanon and Bekaa regions

Reporting to: Program Coordinator

Starting date: ASAP

Duration of contract: 9 months

2. General context of the project

Over the last 2 years, INTERSOS has implemented CP and GBV protection projects in three main areas in Lebanon; Bekaa, South, and Mount Lebanon. The projects aimed at improving the psychosocial well-being of conflict-affected children and teenagers, and offered case management services to women and girls at risk or survivors of GBV and CP cases, among both refugee and Lebanese communities,

The objective of the project “Protection of vulnerable children and women through a community based approach in South, Mount Lebanon and Bekaa regions”, funded by UNICEF is to promote and strengthen protection and well-being of vulnerable children, teenagers, caregivers and individuals by providing access to psychosocial support, referrals for education, awareness activities and case management in safe and protective environments.

The project will also build the capacities of local actors, enabling them to directly implement Child Protection and Gender Based Violence prevention and response activities at a community level.

The project will also promote social cohesion and integration among the different communities (resident and refugee). In 2016, through a community based approach, the project will engage with Social Development Centers, Community Based Organizations, community groups and community members in implementing project activities.

3. Tasks and responsibilities

The Project Manager – Head of Base is responsible for an efficient financial management for the UNICEF-funded project in compliance with INTERSOS’ model and donor regulations, as well for the coordination of support functions (i.e. administration, logistics, security) at the Base level.

Specifically the Project Manager – Head of Base is responsible to:

· Ensuring the planning, implementation as well as monitoring and evaluation of the project’s sub-components and timely delivery of the set targets as included in the project description.

· Guaranteeing an efficient financial management for the project, in compliance with INTERSOS model and donor regulations.

· Establishing and managing relations pertaining to project activities, with relevant stakeholders, local authorities, relevant donors and institutions.

· Contributing to the formulation of new projects and programme strategy for the respective area of intervention.

· Ensuring project team management and coordination.

· Delivering timely quality reporting on project activities, including findings in terms of impact and changes at the level of individual beneficiaries and communities.

· As Head of Base, performing of support functions (i.e. administration, logistics) at the Base level in South.

· As Head of Base, performing coordination and functions in terms of security at the Base level in South for all projects and staff (as per INTERSOS Lebanon Security Plan, February 2015).

Ensuring activities implementation

· Preparing, managing and regularly updating the project activities work plan and related financial plan, while ensuring timely and quality implementation in compliance with the defined project strategy as well as INTERSOS and donor guidelines, in coordination with the Psycho Social Coordinator, Social Development Coordinator, Protection Officers, Project Manager Assistant, logistics and admin-finance staff, and other staff as needed.

· Undertaking regular field visits to provide technical guidance and supervision as well as regularly monitoring the progress of project activities.

· Conducting weekly team meetings with the key-staff in charge of each project’s sub-component.

Ensuring financial management and procurement

· Preparing, monitoring and implementing financial and procurement plan, including monthly updates.

· Ensuring the preparation and approving weekly liquidity plans.

· Verifying and approving purchase, contracting and budget line allocations.

· Verifying on a weekly basis the bookkeeping entries in the INTERSOS accounting spreadsheets (PN): verifying budget line allocations, budget expenditure status against actual delivery and the financial plan for the project implementation period.

· Ensuring purchase and contracting of goods, services, supplies in line with the relevant INTERSOS procurement guidelines.

· Verifying the list of expenditures, prior to finalizing the interim and final financial reports.

· Holding final responsibility for verification of all support documents.

Managing team and ensuring relevant capacity building and on-job coaching to the project staff

· Managing all project staff.

· Ensuring regular performance evaluation of project staff (national and international, as per HR manual ).

· Ensuring the timely recruitment of national staff, in coordination with relevant support staff, as per INTERSOS policy for staff recruitment.

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· Conducting weekly and monthly meetings with relevant project staff to review the planning and discuss the main concerns.

· Ensuring respect of and adherence to INTERSOS rules and regulations, code of conduct and ethical values chart.

· Establishing a participatory process to inform and develop relevant response strategies for conflict mitigation and to promote cohesion amongst staff.

· Undertaking regular field visits to the project sites to provide technical guidance and supervision to the team and to monitor the progress and quality of the different project activities. Ensuring and proposing capacity-building opportunities for national staff, keeping clear oversight and reporting on trainings attended and conducted by national staff.

Monitoring and evaluation

· Ensuring monitoring and verification for targeting of beneficiaries.

· Ensuring relevant monitoring systems and ensuring that systems permit the appropriate implementation, including quick response to changing circumstances and erroneous assumptions in the project design.

· Applying a result-based management approach and monitoring the project outcomes, in addition to the outputs and activities, including changes at the household and community level achieved through the project.

· Develop in collaboration with Protection Coordinator and Porgramme coordinator new tools to evaluate qualitative impacts of activities in the field.

· Assessing, analyzing and evaluating the impact of project activities and needs of the target populations in the project areas, periodically updating the situation analysis and proposing to the Head of Mission and the Programme Coordinator possible programme developments.

Reporting

· Ensuring quality reporting on achievements through short briefings, monthly and weekly planning presented against weekly and monthly performance reports containing clear quantitative and qualitative information related to the activities.

· Delivering timely, complete and qualitative monthly a comprehensive project reporting (project appraisal tool, PAT) for submission to the Programme Coordinator.

· Delivering quality project activities reporting, including the findings in terms of impact and changes at the level of individuals, households and communities. More specifically, preparing ad-hoc progress reporting as well as required project interim and final reports.

• Holding final responsibility for all support documents (means of verification) and general project documents.

• Delivering regular communication products on the project to be used by INTERSOS Communication Department.

Coordination and representation

• Conducting regular meetings with donor representatives and facilitating field visits by donor missions.

• Ensuring his/her participation in field visits organized by donors and/or ensuring the participation of key-staff;

• Establishing and maintaining excellent relationships with relevant stakeholders, local authorities, relevant donors and institutions.

• Helping to set programming strategies for INTERSOS Lebanon.

• Actively steering and contributing to the coordination between the different projects in South and in other regions of intervention.

• Proactively participating and representing INTERSOS in relevant working groups (i.e. inter-agency and other relevant working groups) at the regional level (South) as per INTERSOS internal rules;

• Proactively engaging in bi-lateral meetings with other INGOs and NGOs active in relevant sectors and geographical areas to avoid duplication, ensure coordination and referral and work for complementary efforts.

• Ensuring systematic information and update sharing with the Programme Coordinator and relevant colleagues.

Security management

• Performing coordination and functions in terms of security at the Base level in South for all projects and staff (as per INTERSOS Lebanon Security Plan, February 2015).

• Analyzing and updating the security situation in South, in close coordination with the security Focal Point (SFP) and suggesting Head of Mission for possible adaptation of security measures according to the situation in the area of operation.

• Ensuring implementation and staff adherence to the INTERSOS South Security Plan.

• Ensuring coordination with UNICEF and SSCL for security analysis.

3. Required profile/experience

· Advanced university degree in social science, political science, international relations or similar area (a first level university degree with a relevant combination of academic qualifications and experience may be accepted in lieu of the advanced university degree).

· At least five years of professional experience in a multicultural environment, in the humanitarian-recovery-development space.

· Previous experience in Protection related project

· Previous experience in coordinating different teams and localities of implementation at the same time

· Previous experience with UN agencies project (UNICEF is an asset)

· Previuos experience in Budget Management (more than 1 million dollar)

· Previous experience in Middle East is an asset.

· Ability to set high standards for quality of work.

· Ability to manage human, technical, administrative and financial resources.

· Facilitating and encouraging open communication in the team, communicating effectively.

· Fluency in English, spoken and written;

· Arabic is an asset.

Qualified applicants are requested to submit their curriculum vitae, motivation letter and 2 references to:recruitment@intersos.org**, specifying in the subject ‘PM HoB_Lebanon”**

Only short-listed candidates will be contacted for the first interview