Somalia: National Database officer (Taskforce support)

1. Terms of reference

Job title

National Database officer (Taskforce support)- Somali National

Duty station

Mogadishu (and Roving)

Starting date

1^st June 2019

Contract duration

11 months

Reporting to

Project Manager and IDTR Specialist

Supervision of

IDTR / Family tracing Specialist

Dependents

Caseworkers

2. Job description

A. General context of the project

General context of the project

Contribute to a protective environment for children from unlawful recruitment and use of children by and to successfully reintegrate children and youths associated with armed forces/groups (CAAFAG) into communities in fulfilment of their fundamental rights.

B. General purpose of the position, responsibilities and tasks

General purpose of the position

Database Officer under the supervision of the Project manager and IDTR specialist will oversee the information management on Project in Somalia. DB officer will assist in planning, implementing and coordinating the projects/activities in the field. Additionally, and will be involved in supporting the coordination of the child protection working group.

Main responsibilities and tasks

1.Management and use of IACPIMS and GBVIMS

• Use and manage the IACPIMS and GBVIMS, collect information from field teams and prepare trend analysis and reports

• Coordinate the work of the program staff and overall the CP/IDTR teams located Somalia on their daily programme activities.

• Regular support on a case basis for the Identification, Documentation, Tracing and Reunification (hereafter IDTR) of UASC. This will include providing IDTR technical support and ensuring regular information sharing among the IDTR/Child Protection teams based in the Somalia;

• Maintain a central database and an offsite filing system

o Data backups (for all regions) and ensuring data security in accordance to Data protection protocols

o Cleaning the Database to avoid duplication and redundancy

o Provide support to data-entry staff/ Team leaders.

o Analyze information updated into the Databases

o Set/monitor timescale targets (for case management)

o Consolidate Daily, Weekly and Monthly Reports

o Modify/ adjust CP IMS in accordance to the forms in consultation with PM

• Train/coach Case management and data-entry personnel

• Identify the information needs of program staff based in the field offices such as mass tracing lists, list of children who need to be followed up (per region), children with specific protection concerns, referrals and transfers, statistics, etc

• Identify other constraints/gaps in information gathering and in information sharing from data collected to efficiently supports programs expectation

• Identify key concerns in terms of data confidentiality and data security

• Determine and support feasible ways to share/ transfer data at the field level and to a central location, taking into account logistical constraints and data security issues.

• Provide tech-support to field teams relating hardware, software as well as online.

o IT security (Computer, databases and online accounts security)

• Participate in adapting guidelines on Comprehensive case management for UAC and SC according to country context in line with global guidelines.

• Design of M&E methodologies, tools & performance plans

· Design and update the project performance monitoring plan, including how and when to measure progress towards achievement of outcomes and associated indicators;

· Design standardised and practical M&E systems and tools (including databases, survey instruments, observation checklists etc) to track and verify project outputs, progress and effectiveness;

· Design protection- and gender-sensitive M&E methodologies (including methods and sampling strategies) and TORs for field data collection including Knowledge, Attitudes & Practices (KAPs) surveys, service satisfaction and post-distribution monitoring;

3.Conduct field monitoring visits, surveys and project-related assessments

· Conduct and support the monitoring of response and case management processes with the Response Officer and PM and of prevention and mitigation activities in target communities with the Prevention & Mitigation Officer and PM;

· Review beneficiary selection criteria and justification processes, and verify the targeting of beneficiaries of material assistance, dignity kits and shelter support through post-distribution monitoring;

· Use various participatory and quantitative methods to collect data including focus group discussions (FGDs), and conduct quantitative for KAPs surveys, service satisfaction and post-distribution monitoring;

• Recruit, train and supervise survey enumerators and data entry staff, when required for large-scale data collection;
• Ensure that data quality control processes (including data checking and daily de-briefing) is implemented for all surveys conducted;

· Conduct qualitative and quantitative data analysis, and write clear, concise and accurate reports in reports in English including recommendations for programming;

· Prepare and review case studies (project implementation and human interest stories) prepared by project staff and partners;

4.Track and verify project outputs, documentation and progress towards targets and intended impact

· Track outputs and project progress of partners by reviewing/ reconciling LNGO partners monthly narrative and excel output tracking databases/CPIMS reports to report achievement of outputs and indicators;

· Update the PM on any areas of concern regarding project achievements of LNGO partners;

· Review and verify veracity of documentation of trainings, community engagement activities etc (against LNGO partner reports and expenditure reporting);

5.Build the capacity of project staff on M&E processes

· Identify required training support, design and conduct training for all project staff on M&E processes, including reporting process, project documentation requirements and case study preparation for accountability and achievement of expected results;

· Facilitate periodic learning /reflection sessions with the project team and LNGO partners on areas requiring support;

· Provide continuous mentoring and technical support for LNGO partners to conduct M&E activities;

6.Ensure that M&E findings are utilised to inform project management and implementation practices

· Prepare monthly field monitoring reports regarding INTERSOS and partner activity implementation, outputs, progress and impact/feedback from beneficiaries;

· Attend monthly monitoring & coordination meetings with the PM and partner to provide feedback and recommendations based on field monitoring finding;

· Work with the INTERSOS PM, Prevention and Response Officer and partner Coordinators to develop effective evidence-based methodologies to improve effective prevention and response programming;

· Facilitate project reflection sessions and the end of project lessons learnt workshop – ensure that findings are fed into future project design and implementation.

Others responsibilities

· Liaise with partner/collaborating organizations, as requested by the PM;

· Attend external meetings related to M&E activities, as requested by the PM;

· To perform other duties and tasks, as requested by the UNICEF PM or by INTERSOS Protection/ GBV Coordination and Country Programs Coordinator.

3. Position requirements

Education

Bachelor's in Management Information Systems, Psychology, Social Science, or other relevant discipline or previous relevant experience with other organization working in Somalia.

Professional experience

· Previous experience in the humanitarian field in an emergency context working for an NGO, preferably in the protection sector in Somalia;

Professional requirements

· Two or more years work experience in for NGOs

· Experience in working with vulnerable community members especially children and women.

· Good analytical and report writing skills is desirable

Languages

· Fluency in written and spoken English and Somali (Maay-Maay) is essential;

As a general input to this section, not mandatory requirements are followed by the word ‘‘desirable’’ in brackets. All other requirements are considered as mandatory.

Application process:

Interested candidates who meet the required qualifications and experience are invited to submit their applications through email to recruitment.somalia@intersos.org with subject line as “**National Database Officer**” by 24th May, 2019.

The application should be a cover letter and CV as one document and indicate the title of the position on the subject line this will ensure we capture your application in the right way.

Applications should include contact details of three professional referees. One referee must be the applicant’s Immediate supervisor.

INTERSOS is an Equal Opportunity Employer Qualified female candidates are strongly encouraged to apply Only short listed candidates will be contacted.